What you'll be doing:
The construction industry, much like the rest of the world, has changed drastically in recent years. Strong organization, communication, and coordination are essential to ensuring projects move forward efficiently and successfully. As an Assistant Project Coordinator, you will play an important role in supporting our Project Management team and keeping projects organized from contract through completion. You will help coordinate project information, maintain schedules and documentation, organize project communications, track important deadlines and deliverables, and ensure that information is communicated effectively between internal teams, customers, architects, suppliers, general contractors, and other project partners.
Responsibilities may include, but are not limited to:
- Supporting Project Managers with the day-to-day coordination and administration of active projects.
- Maintaining project schedules, timelines, and important deadlines.
- Organizing project documents, correspondence, plans, and other project information.
- Responding to and organizing emails, phone calls, and project communications efficiently.
- Coordinating communication between Project Management, Estimating, field teams, suppliers, architects, and general contractors.
- Assisting with project updates, status tracking, and follow-up items.
- Monitoring outstanding tasks and helping ensure commitments are completed on time.
- Assisting with material, pricing, and information requests as needed.
- Maintaining accurate project records and job information.
- Helping identify potential scheduling, communication, or organizational issues before they become problems.
- Supporting the Project Management team with administrative and coordination needs throughout the life of each project.
- Learning and utilizing project management, scheduling, accounting, and other software systems used by the company.
- You will have regular communication with Project Managers, Estimators, architects, suppliers, general contractors, customers, and internal team members. Your ability to keep information organized and ensure the right people have the right information at the right time will be critical to your success.
WHAT WE'RE LOOKING FOR...
We are looking for an organized, motivated, and proactive individual who enjoys keeping projects and people moving in the right direction. The ideal candidate is someone who can manage multiple priorities, communicate clearly, follow through on commitments, and recognize what needs to be done without always being asked. Construction experience is helpful, but we are willing to train the right person who demonstrates strong organizational skills, attention to detail, initiative, and a desire to learn. We want someone who is interested in building a career and growing alongside our company. You should be comfortable taking ownership of your responsibilities, asking questions, solving problems, and continuously looking for ways to improve how our projects are coordinated and managed.
Skills/Requirements:
- Strong verbal and written communication skills.
- Excellent organization and time-management skills.
- Ability to manage multiple projects, priorities, and deadlines.
- Strong attention to detail and follow-through.
- Ability to communicate effectively by phone, email, and in person.
- Proficiency with Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
- Comfortable working with computers and Windows operating systems.
- Familiarity with scheduling concepts and project management software; training will be provided.
- QuickBooks experience is helpful; training will be provided upon hire.
- Ability to work collaboratively with multiple departments and external partners.
- Ability to learn new software, processes, and construction concepts quickly.
Not Required but Recommended
- 1+ years of experience in project coordination, office administration, construction, or a related organizational role.
- Experience working with project management or scheduling software.
- Experience coordinating between multiple teams, vendors, customers, or contractors.
- Familiarity with the construction industry.
Who we DON'T want applying: Someone looking to count widgets from 9-5 and then go home. We operate as a team. Communication is key within the organization, and we collaborate on each and every project. If you want to work by yourself, this is not the job for you.
Win or Lose as a Team
Our team openly collaborates on each project to provide the most informative, complete, and innovative estimates in the industry. Everyone on the team is responsible for bringing in new ideas, perspectives, and solutions to each new project. From day one, we want your voice as part of the conversation.
About Our Company
RJ Masonry has been one of the top commercial masonry subcontractors in the state of Utah for over 20 years, and Residential for the last 30 years. Our organization is unique in that we offer a large array of services and products including: Stone Veneer, Brick Veneer, Panelized Stone Systems and Cladding, Block or Concrete Masonry Units (CMU), Brick Pavers, Stone Pavers, Precast Unit Pavers, Isokern Fireplaces, Masonry Fireplaces, Sealing & Coatings, and masonry restoration.
Our mission statement: We are committed to exceeding the expectations of our clients with passionate service and quality products provided by an honest team of confident, energetic and determined professionals who embrace challenges as opportunities for development and growth.
Job Type: Full-time
Pay: $45,000.00 - $80,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Ability to Commute:
- Heber City, UT 84032 (Required)
Work Location: In person
