Job Title: Payroll Coordinator
Location: Las Vegas, NV 89119
Pay Range: $23.00 – $28.00 per hour
Job Type: Full-time, On-site
FLSA: Non-Exempt/Hourly
Reports To: Senior Payroll Specialist and/or Assistant Controller
Direct Reports: None
Schedule: Monday–Friday, 8:00 a.m.–4:30 p.m.; overtime, working on the weekend and holidays will be required based on business needs.
The Payroll Coordinator supports multi-state union and non‑union payroll operations by ensuring accurate data entry, timely processing, strong internal customer service, and strict adherence to wage and hour requirements. This on-site role requires exceptional attention to detail, strong time management, confidentiality, and the ability to work both independently and collaboratively in a fast-paced environment. The ideal candidate demonstrates consistent accuracy, prioritizes deadlines effectively, and maintains a customer-focused approach while ensuring compliant and efficient payroll processing.
Essential Job Functions
Payroll Processing
- Review employee timesheets and cross-check Paycom data for accuracy.
- Support multi-state payroll processing and apply basic wage and hour rules.
- Assist with union payroll reporting, deductions, and benefit remittances.
- Organize and review new-hire paperwork for union and non-union employees.
- Respond to payroll inquiries and resolve discrepancies in a timely, friendly, and customer-focused manner.
- Maintain payroll records accurately and prepare clear, concise reports.
- Assist with changes to employee payroll inputs including earning codes, garnishments, deduction codes, paid leave, etc.
- Support payroll aspects of employee onboarding and offboarding.
- Collaborate with managers and internal departments to resolve payroll discrepancies.
- Contribute to payroll process improvements and documentation updates.
General Duties
- Demonstrate strong time management to meet daily, weekly, and multi-state payroll deadlines.
- Apply critical thinking to identify and address issues proactively.
- Communicate effectively with internal teams and external organizations (i.e. Union business managers, Paycom and other vendors).
- Maintain confidentiality of sensitive payroll and compensation information.
- Participate in continuous improvement efforts and maintain professional knowledge through training, publications, and professional networks.
- Perform other duties as assigned.
Knowledge, Skills, and Abilities
- 2+ year of payroll or accounting experience; union payroll exposure preferred.
- Strong attention to detail, accuracy, and ability to manage multiple deadlines.
- Demonstrated time management skills with the ability to prioritize tasks in a fast-paced environment.
- Strong internal customer service mindset and ability to foster positive working relationships.
- Ability to investigate and resolve discrepancies efficiently.
- Knowledge of multi-state payroll and wage/hour compliance is a plus.
- Strong written and verbal communication skills.
- Demonstrated dependability and integrity in handling confidential information.
- Proficiency in Microsoft Excel and experience with Paycom is a plus.
Education and Experience
- High school diploma or equivalent required.
- 1-year related experience and/or training; or equivalent combination of education and experience that demonstrates the ability to perform the duties of the position.
Physical Requirements
- Regularly required to sit, stand, walk, reach with hands and arms, talk, see, and hear.
- Ability to spend extended hours working at a computer.
- Must regularly lift and/or move more than 10 lbs.
Work Environment
- On-site role based at Edlen’s Las Vegas headquarters.
- Fast-paced, deadline-driven environment.
- Collaborative culture focused on continuous improvement and operational excellence.
Compliance Statements
Equal Employment Opportunity (EEOC)
Edlen is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, veteran status, or any other protected characteristic under applicable laws.
Americans with Disabilities Act (ADA)
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.
At‑Will Employment
Employment with Edlen is at‑will. Nothing in this job description constitutes a contract of employment.
Compensation Transparency
Compensation is based on experience, qualifications, internal equity, and market conditions. Additional details may be provided in accordance with state or local posting requirements.
Job Posting Disclaimer
This posting is not intended to cover every duty or responsibility. Duties may change at any time with or without notice.
Pay: $23.00 - $28.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
