Receptionist / Iron Infusion Scheduler – Busy Oncology/Hematology Clinic
Tulsa, OK
Full-Time | Starting at $18.00 per hour | Monday–Friday, 8:30 AM – 5:00 PM
Are you an organized, dependable front office professional who enjoys being the first face patients see? Join our busy, private oncology/hematology practice, where you’ll share front desk duties with our check-in receptionist and keep our iron infusion and injection schedule running accurately.
We’re seeking a warm, self-motivated team player who thrives in a fast-paced environment and wants to make a real difference for patients facing cancer and blood disorders. No hospital shifts, no weekends, and no call — just meaningful work with great work-life balance.
What You’ll Do
- Greet and check in patients, verify demographics and insurance, and collect copays and balances
- Check patients out and give every patient a printed schedule of their upcoming appointments before they leave
- Schedule iron infusion and injection visits three to five days ahead so our OKC financial counselors, who work off the schedule, have time to complete prior authorizations
- Verify an approved prior authorization, provider orders, and required lab work are in the system before each treatment date, and alert financial counseling to any gaps
- Schedule follow-up visits, labs, and scans, and handle reschedules and cancellations
- Answer and route a high volume of calls and patient messages using Weave
- Scan and attach documents in our EMR and keep patient records current
- Balance the daily cash drawer and prepare end-of-day payment reconciliation
- Maintain a clean, welcoming reception area and support efficient clinic flow
Our infusion nurses schedule all other infusion types and handle pre-treatment instructions, so you’ll work closely with them and with our providers throughout the day.
Requirements
- Two years minimum medical front office, reception, or scheduling experience (oncology or infusion experience is a strong plus)
- Working knowledge of insurance verification, benefits, copays, and how prior authorizations are documented and tracked
- Strong organizational skills and the ability to multi-task and prioritize in a busy setting
- Excellent teamwork, communication, and problem-solving abilities
- Self-starter who is reliable, punctual, and professional
- Experience with AdvancedMD, iKnowMed, and Weave preferred
- Reliable transportation and consistent attendance
Schedule & Benefits
- Monday–Friday, 8:30 AM – 5:00 PM
- No nights, weekends, holidays, or call
- Starting pay of $18.00 per hour
- Health, Dental, and Vision insurance
- 401(k) retirement plan with employer matching
- Short-Term Disability
- AFLAC
- Paid Time Off
- Free parking
If you’re a dependable, positive front office professional who takes pride in accurate scheduling and excellent patient service, we want to hear from you!
Pay: From $18.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Health insurance
- Paid sick time
- Paid time off
- Vision insurance
Experience:
- APPOINTMENT SCHEDULING: 1 year (Required)
Work Location: In person
