Salary based on experience.
For full consideration, a city application is required: https://capecanaveral.bamboohr.com/careers
SUMMARY - This professional administrative and supervisory position oversees the efficient and compliant operation of the City Clerk’s Office. The City Clerk serves as the City’s corporate secretary, maintains the City Seal, and is responsible for City records management, public records compliance, municipal elections, legislative support, and Clerk’s Office operations. The position supports the City Council, City Manager, and Department Directors and ensures that City Clerk functions are performed in accordance with applicable federal and state laws, the City Charter, Code of Ordinances, and City policies.
ESSENTIAL DUTIES AND RESPONSIBILITIES
· Serves as custodian of City public records and the City Seal.
· Serves as Qualifying Officer and Filing Officer for the City’s municipal elections and coordinates election-related activities with the Brevard County Supervisor of Elections.
· Serves as the City’s records management liaison to the State of Florida and Primary Records Custodian of the City; administers the City’s records management program and coordinates the City’s electronic records repository and records management program in accordance with Florida Statutes and applicable City requirements.
· Administers and supports compliance with Florida public records laws, Sunshine Law requirements, legislative procedures, the City Charter, and the City Code of Ordinances as they relate to the City Clerk’s functions.
· Coordinates and oversees the preparation, processing, and maintenance of ordinances, resolutions, proclamations, agendas, agenda item summaries, meeting materials, and other legislative documents.
· Coordinates agenda packet production and distribution for all City Council and CRA meetings.
· Attends all City Council meetings and other meetings as required by law, City policy, or as directed by the City Manager; ensures accurate and timely completion and maintenance of official meeting records and related documentation.
· Provides administrative and technical support to the City Council and City Manager on legislative and Clerk’s Office matters.
· Coordinates the recruitment, appointment, and reappointment process for members of City volunteer boards and committees.
· Responds to public records requests and assists City departments in meeting public records retention, production, and compliance requirements.
· Prepares and monitors the Legislative and City Clerk’s Office budgets and provides budget recommendations and information to the City Manager.
· Coordinates and arranges City Council attendance at committee meetings, Florida League of Cities, Space Coast League of Cities, training seminars, conferences, travel, and lodging.
· Provides technical assistance and guidance to co-workers, Department Directors, City Council members, and members of the general public regarding City Clerk and legislative processes.
· Responds to surveys and information requests regarding City Council, City boards, and other matters assigned to the City Clerk’s Office.
· Participates in special projects, including planning and implementation of special programs, and responds to and resolves difficult and sensitive citizen inquiries and complaints.
· Assists with City-wide disaster preparedness and incident response as needed.
· Maintains a strong commitment to City of Cape Canaveral Organizational Values:
City of Cape Canaveral Organizational Values
· Performs other duties as assigned.
SUPERVISORY RESPONSIBILITIES
Directly administers and supervises the units and employees of the City Clerk's Office in accordance with City policies, rules, regulations, and applicable law. Responsibilities include planning, assigning, and directing work; training and developing employees; monitoring performance; conducting performance evaluations; addressing performance concerns; and recommending or taking appropriate personnel actions.
EDUCATION and/or EXPERIENCE
Bachelor’s degree (B.A.) in Public Administration, Political Science, Business Administration, or a related field from an accredited or recognized educational institution, with a minimum of three (3) years of progressively responsible experience in municipal government, public administration, legislative support, records management, or a related field; or an equivalent combination of education and experience.
PREFERRED QUALIFICATIONS
Experience working in a municipal City Clerk’s Office or similar governmental administrative position. Knowledge of Florida public records laws, Sunshine Law requirements, municipal elections, records management, and legislative procedures. Experience supporting a City Council, elected officials, or other governing body. International Institute of Municipal Clerks (IIMC) certification or demonstrated progress toward certification.
Job Type: Full-time
Pay: From $36.83 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Application Question(s):
- Did you complete a city application? https://capecanaveral.bamboohr.com/careers
You will not be considered for employment without completing this step.
Work Location: In person
