We are seeking a highly organized, proactive, and resourceful Personal / Executive Assistant to support a busy executive in a dynamic, fast-paced environment. This role is a unique blend of business operations support and personal executive assistance, requiring strong multitasking, communication, discretion, and problem-solving skills.
The ideal candidate thrives managing calendars, appointments, priorities, logistics, and day-to-day operational tasks while helping keep both professional and personal responsibilities running smoothly.
Key Responsibilities
- Manage complex calendars, scheduling, and appointment coordination
- Coordinate meetings, calls, travel, and event logistics
- Track tasks, priorities, deadlines, and follow-up items
- Organize and manage executive email communications and correspondence
- Assist with personal scheduling, errands, reservations, and miscellaneous executive support needs
- Prepare documents, reports, spreadsheets, and presentations as needed
- Coordinate with vendors, clients, internal teams, and external contacts
- Maintain organization of files, records, and important information
- Anticipate needs, troubleshoot issues, and proactively support executive workflow
- Handle confidential and sensitive information with professionalism and discretion
Qualifications
- Prior experience as an Executive Assistant, Personal Assistant, Operations Coordinator, or similar role preferred
- Strong calendar management and scheduling experience required
- Excellent organizational, multitasking, and time management skills
- Strong written and verbal communication skills
- Ability to prioritize shifting tasks and deadlines in a fast-paced environment
- Tech savvy and proficient with email, calendars, spreadsheets, and productivity tools
- Professional, dependable, detail-oriented, and solution-focused
- Ability to exercise confidentiality and sound judgment
Ideal Candidate
We are looking for someone who is:
✔ Highly organized and proactive
✔ Calm under pressure and adaptable
✔ Strong with scheduling, coordination, and follow-through
✔ Comfortable supporting both business and personal executive needs
✔ Trustworthy, professional, and resourceful
If you enjoy being the person who keeps everything organized, moving, and on track , we’d love to hear from you.
Pay: $65,000.00 - $70,000.00 per year
Benefits:
Application Question(s):
- Have you ever supported an executive or team in behavioral health, addiction treatment, or health care environment? If so what was your role like?
- Do you have scheduling limitations we should be aware of?
Education:
Experience:
- personal / executive assistant: 2 years (Required)
Location:
- Renton, WA 98056 (Preferred)
Work Location: Hybrid remote in Renton, WA 98056
