Job Overview
We are seeking a dedicated and professional Administrative Assistant/Receptionist to join our dynamic team. This role is vital in ensuring the smooth operation of our office environment by providing exceptional administrative support, managing front desk activities, and delivering outstanding customer service. The ideal candidate will possess strong organizational skills, proficiency in office management tools, and excellent communication abilities. This position offers an opportunity to contribute to a collaborative workplace while developing versatile skills across administrative functions.
You will Support Operations Management by assisting with coordinating and running regularly scheduled meetings, collecting data and preparing reports, managing front desk operations and assisting with customer visits as necessary.
RESPONSIBILITIES AND DUTIES:
- Adhere to all safety rules and regulations and support management in the enforcement of same.
- Assist manufacturing and quality on shop floor data collection and record keeping.
- Assist Facilities in the preparation and distribution of notices and signs as required
- Participate in the site Safety Committee and maintain meeting minutes
- Manage front desk operations, customer phone calls and inquiries
- Manage ID card preparation and distribution
- Receive and greet visitors, connect visitors with host following all visitor safety protocols
- Maintain PPE availability for staff and visitors
- Monitor surveillance cameras and report suspicious activities
- Manage training room and front lobby conference room calendar and assist with room set-up and break down when necessary
- Assist Accounting with electronic file maintenance
- Assist Sales/Marketing with customer visit/fl-buy planning
- Control the flow of legal documents when served
EDUCATION:
Minimum 2-year Associates degree or equivalent experience. Four-year college degree preferred
QUALIFICATIONS:
- Prior experience as an Administrative Assistant
- Working knowledge of Microsoft Office Suite (Excel, PowerPoint, Outlook, Word)
WORK ENVIRONMENT:
- Work in both office and manufacturing environment
- May occasionally be required to perform job duties outside the typical office setting
Pay: $23.00 - $25.00 per hour
Work Location: In person
