About A Plus Tree
A Plus Tree is a professional tree care company committed to advancing the industry through innovation, teamwork, and exceptional service. Our mission is to serve our clients, communities, and one another with love and respect, guided by our 6 Dones: done safely, done on time, done on budget, done as promised, done with innovation, and done as a team.
Compensation
The hourly pay range for this position is $28–$30 per hour, depending on experience and qualifications.
Job Summary
The Administrative Assistant is the primary full-time, in-office support person at our Roseville office. This role plays a central role in keeping documents organized, deadlines on track and internal partners informed along with general administrative needs, such as answering phones, sorting mail, notarizing documents, etc.
Job Description
Client Docs & Contract Management
- Manage the Client Docs inbox as the central intake point for contracts and related documentation.
- Verify signatory and address are correct.
- Maintain accurate records in ArborPlus and shared drives so sales and operations can easily access current documents.
COIs W9s, Bonds & Compliance
- Maintain and organize annual COI documents.
- Maintain updated W9 files in the Sales/Client Docs drive and share with clients when requested.
- Receive bond requests from Sales.
- Confirm the appropriate bond type (bid, performance, payment) and ensure Sales has included required fees in the proposal.
- Complete and submit bond request forms and send any required client forms to the broker or surety.
- Route bonds for internal signature and deliver digital copies to clients, tracking final original copies as needed.
Business Licensing & Vehicle Registrations / DMV
- Track and support city and state business license applications and renewals.
- Coordinate the collection and filing of vehicle registration and DMV documentation.
- Ensure licensing and registration records are current and properly stored.
Sales Operations & Vendor Portals
- Provide administrative support to Sales and Project Coordinators related to contracts, licenses, and client documentation.
- Assist with vendor setup, pre-qualification materials, and portal registrations.
- Support bid and RFP submissions by organizing and uploading required documentation.
Office Administration
- Maintain an organized office environment and support occasional in-person errands or special projects.
- Support ad hoc requests from leadership, including special projects and high-priority follow-ups.
Qualifications:
- Associates degree required; bachelor's degree preferred.
- Ability to work full-time in person at the Roseville office.
- California Notary: if not currently a registered notary in California, the ability to become a notary within 6 months of hire.
- 1–3 years of experience in administrative, project coordination, or office support roles.
- Strong proficiency with Microsoft Outlook, Word, and Excel, and comfort learning company software and portals.
- Demonstrated attention to detail and accuracy with dates, numbers, and document naming.
- Strong written and verbal communication skills.
- Experience in construction, property management, tree care, utilities, or similar industries.
- Strong organization, detail oriented, and ability to work with minimal supervision.
Benefits:
Health insurance, Dental insurance, Health savings account, Life insurance, Paid time off, Vision insurance, 401(k).
Pay: $28.00 - $30.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
