Job Description: Accounts Payable Specialist
Position Title: Accounts Payable Specialist
Department: Accounting
Reports to: Accounting Manager
Job Overview:
The Accounts Payable Specialist is responsible for maintaining system record, managing and processing the company's accounts payable functions efficiently and accurately. This includes ensuring timely payments to vendors, reconciling discrepancies, maintaining organized financial records, preparing and processing for payments monthly sales tax filings, property tax filings, maintaining current status of operating business permits and supporting overall financial operations. The role requires attention to detail, strong organizational skills, and the ability to collaborate across departments.
Key Responsibilities:
- Invoice Processing: Review, verify, and process all incoming invoices for accuracy and completeness, ensuring they are matched to appropriate orders.
- Payment Processing: Prepare and process payments to vendors, ensuring they are made within agreed-upon terms. This includes printing and mailing ofchecks, submitting wire and other electronic transfers..
- Vendor Management: Maintain positive working relationships with vendors. Address inquiries, resolve discrepancies, ensure proper vendor documentation is in the system and ensure timely resolution of payment-related issues.
- Expense Report Management: Review employee expense reports and ensure they are in line with company policies and process in the system.
- Reconciliations: Perform monthly and quarterly reconciliations of accounts payable sub-ledger to the general ledger. Investigate and resolve discrepancies.
- Compliance and Documentation: Ensure that all payments are compliant with company policies and relevant financial regulations. Maintain proper documentation for auditing purposes.
- Record Maintenance: Keep organized records of all accounts payable transactions and vendor information, ensuring proper filing and documentation for easy retrieval.
- Reporting: Assist in the preparation of financial reports, including accounts payable aging reports, sales and property tax reconciliations, reconciliation of pre-paid permits and licenses and other required reports for senior management.
- Continuous Improvement: Assist in streamlining accounts payable processes and identifying areas for increased efficiency and cost savings.
Qualifications:
- Education: Associate’s degree in Accounting, Finance, or a related field. A Bachelor’s degree is a plus. Experience may be a substitute for education.
- Experience: Minimum of 4-5 years of experience in accounts payable or a similar financial role.
- Proficient in Microsoft Office Suite, particularly Excel (pivot tables, VLOOKUPs, etc.).
- Familiarity with accounting software (e.g.,Sage).
- Strong attention to detail and high level of accuracy.
- Excellent organizational and time management skills.
- Ability to work independently and as part of a team.
- Communication: Strong verbal and written communication skills to interact effectively with vendors and internal departments.
- Problem-Solving: Ability to identify issues and provide solutions in a timely manner.
- Knowledge of Accounting Principles: Understanding of basic accounting and financial principles related to accounts payable.
Preferred Qualifications:
- Experience with ERP systems or automated accounts payable systems.
- Knowledge of tax regulations related to accounts payable (e.g., 1099 reporting).
- Experience in a fast-paced c environment.
Working Conditions:
- Full-time salaried position.
- Overtime may be required based on business needs.
Job Type: Full-time
Pay: $60,000.00 - $68,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Education:
Experience:
- Accounts payable: 3 years (Required)
Ability to Commute:
- Houston, TX 77229 (Required)
Work Location: In person
