Overview
The Executive Assistant/Office Manager will oversee the general administrative function and activities of the company including performing a variety of clerical and administrative tasks.
Responsibilities
- Assist CEO with scheduling meetings, travel, communications and other administrative tasks.
- Respond to and resolve administrative inquiries and questions.
- Maintain office files; implement an efficient system for other staff to access files and records when needed.
- Perform and facilitate maintenance of office equipment.
- Maintain inventory of office supplies; orders new supplies as needed.
- Ensure office is maintained, kept clean and organized, which includes kitchen cleanup.
- Plan and execute in-person and virtual meetings/lunches/events.
- Welcome and direct visitors and clients.
- Maintain phone system and answer phone calls if necessary.
- Maintain security system, to include creating badges and updating access.
- Maintain Organization Chart.
- Other administrative duties as assigned.
Minimum Qualifications
- Bachelor's degree or equivalent experience
- 7+ years of administrative support
Preferred Qualifications
- Start up or scale up company experience is a plus
- Proficient in Microsoft Office Suite
- Knowledge of Med Device Industry experience is a plus
- Experience in managing multiple priorities, administration coordination, and logistics.
- Ability to handle business sensitive matters and maintain confidentiality.
- Well organized, detail-oriented, and able to multi-task with great follow-up skills.
- Strong written and verbal communication skills.
