JOB
Performs clerical duties and provides administrative support and assistance for the assigned department/division. Assists other department/division personnel as needed.Distinguishing Characteristics: Under direct supervision, performs entry-level professional duties. Employees at this level initially work under close supervision while performing duties and learning the procedures related to the assigned area of responsibility.
EXAMPLE OF DUTIES
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.Performs clerical duties and provides administrative support for the assigned area of responsibility, such as managing calendars and schedules, screening calls, arranging appointments, meetings, and conferences, as directed.Answers telephone; routes calls to appropriate person; places calls; greets visitors and responds to inquiries; gives and relays information as needed.At select locations will dispatch service calls by radio and monitor gate calls/camerasComposes memos; takes notes in meetings and transcribes notes as needed.Organizes, scans, and updates files and records as required.Assists in the preparation of budgets, prepares expenditure estimates, and gathers and organizes supporting data. Monitors individual accounts within these budgets to track expenditures.Establishes and maintains appropriate databases, including physical and electronic files for the department.Prepares reports as directed.Initiates correspondence on a variety of matters requiring an understanding of department and City policies, procedures, and ordinances.Enters payroll hours into the financial/payroll system for the assigned area of responsibility.Operates office equipment, including copiers, facsimile machines, and computers; inputs and retrieves data and text.Receives cash, checks, or charge payments as required.Performs all other related duties as assigned.
SUPPLEMENTAL INFORMATION
Monday-Thursday 7:30am-5:30pm, Friday 7:30am-11:30am.
