Experienced Administrative Assistant – Medical Practice
Location: Spring, Texas
Employment Type: Full-Time
Schedule: Monday–Friday
Reports To: Physician-Owner
About the Position:
Genesis Medical Group is seeking an experienced, highly organized Administrative Assistant to support the physician-owner of a busy and growing medical group. This is a fast-paced position requiring someone who can stay several steps ahead, prioritize competing demands, communicate professionally, and handle sensitive information with discretion. The ideal candidate is confident working directly with a busy physician executive while also understanding the unique pace and demands of a medical practice. This is not a position for someone who needs extensive direction. We are looking for a proactive, dependable professional who takes ownership, anticipates needs, and gets things done.
Key Responsibilities
- Provide high-level administrative and organizational support to the physician-owner
- Manage a busy calendar, appointments, meetings, and competing priorities
- Coordinate communications and follow-up on behalf of the physician-owner
- Prepare, organize, and maintain documents, correspondence, reports, and other materials
- Assist with day-to-day administrative operations of the medical group
- Coordinate with physicians, clinical staff, vendors, patients, and outside professionals as needed
- Track tasks, deadlines, projects, and follow-ups to ensure nothing falls through the cracks
- Handle confidential and sensitive medical, business, and personnel information with professionalism and discretion
- Assist with meetings, agendas, notes, and follow-up items
- Help troubleshoot administrative issues and independently identify solutions
- Perform additional administrative and organizational duties as needed
What We're Looking For The ideal candidate will have:
- 3+ years of administrative or executive administrative experience, preferably in a medical, healthcare, or professional-services environment
- Exceptional organizational and time-management skills
- The ability to work effectively in a fast-paced, high-demand environment
- Excellent written and verbal communication skills
- Strong attention to detail and follow-through
- Professional presence and excellent interpersonal skills
- The ability to handle confidential information appropriately
- Strong computer skills and proficiency with Microsoft Office/Google Workspace
- The ability to manage multiple priorities without becoming overwhelmed
- Good judgment and the confidence to make appropriate decisions independently
- A proactive mindset — someone who sees what needs to be done and takes action
- Reliability, flexibility, and a strong sense of accountability
The Right Personality
We are looking for someone who is: Organized. Discreet. Professional. Resourceful. Calm under pressure. You should be comfortable working with a physician-owner whose schedule and priorities can change quickly. You know how to prioritize, communicate clearly, anticipate problems, and keep things moving .You take pride in being the person others can rely on.
Why Join Us?
- Work closely with physician leadership in a dynamic medical group
- Opportunity to take ownership of important administrative responsibilities
- Professional and collaborative work environment
- Competitive compensation based on experience
- Benefits package
- PTO/paid holidays
How to Apply Please submit your resume and a brief introduction explaining your relevant administrative experience and why you would be a strong fit for this position to [email protected]
We are looking for an experienced professional who is ready to make an immediate impact.
Job Type: Full-time
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience:
- Medical Administrative Assistant: 3 years (Preferred)
Work Location: In person
