Location: In-Office/Hybrid Sacramento HQ (non-remote role)
Overview
We are seeking a detail-oriented Order Processing Assistant to support our Sales Operations team. This role reports to the Head of Revenue & Sales Operations (HRSO) and is responsible for ensuring accuracy and integrity across sales deal data, contracts, and invoicing processes. The ideal candidate is highly organized, communicates well, is process-driven, and comfortable working within sales and contract management systems.
Key Responsibilities
Order Processing & Deal Governance
- Audit and verify that all signed contracts are properly attached within HubSpot and aligned with corresponding deals
- Ensure consistency between contract terms and product data (Product Org Admin records) partnering cross-functionally to identify and resolve data discrepancies
Invoicing & Payment Management
- Ensure product invoices are generated accurately and in a timely manner
- Track invoice progress and maintain visibility into payment status
- Follow up internally with deal stakeholders (and externally with customers, if directed)
Operational Effectiveness
- Provide regular updates on audit progress across Deals, Contracts, and Product Org Admin records
- Identify and recommend process improvements to streamline deal governance
Qualifications
- Experience in order processing, contract auditing or a related role
- Experience with common CRM sales tools (HubSpot preferred but not required) and contract platforms (DocuSign, PandaDoc, Adobe, etc.)
- Strong attention to detail with the ability to audit data across systems
Compensation & Terms
- $20/hour at 20 hours per week
- In-office Tuesday through Thursday
- This is a temporary role with an initial duration through the end of 2026; as the business grows and operational needs evolve, there may be opportunities to expand responsibilities or extend employment.
- Computer hardware, office snacks & drinks provided. Participation in Relish lunch service (in-office) 3x a week included.
- Not eligible for Medical, Dental, Vision benefits or Paid Vacation/Sick.
Pay: $20.00 per hour
Application Question(s):
- I understand I'm applying for an in-office role in Sacramento with Hybrid scheduling.
Work Location: In person
