The Senior Administrative Associate provides high-level administrative and operational support to the BioEthics Center. This role serves as a key resource for administrative staff and helps ensure the smooth day-to-day functioning of departmental operations. Responsibilities include coordinating administrative processes, supporting financial and personnel activities, managing records and reporting, and assisting with special projects, events, and programs.
Key Responsibilities
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Coordinate and oversee daily administrative operations for a clinical, research, or business department.
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Provide guidance and support to administrative staff and help maintain efficient office workflows.
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Maintain departmental records, databases, spreadsheets, and reporting systems.
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Assist with budget tracking, expense reconciliation, payroll processing, and financial reporting.
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Prepare reports, presentations, correspondence, and other administrative documents.
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Coordinate meetings, interviews, travel arrangements, and departmental events.
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Support fellowship, residency, training, or educational programs, including application and credentialing processes.
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Monitor office supply inventory and coordinate equipment purchases and service requests.
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Serve as a liaison between the department and internal hospital teams.
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Draft, proofread, and edit communications and other materials for accuracy and clarity.
Minimum Qualifications
Education
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High School diploma or GED required.
Experience
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Minimum of two (2) years of related administrative experience required.
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Experience supporting clinical, healthcare, academic, research, or business operations is preferred.
Skills & Competencies
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Strong organizational and multitasking skills with excellent attention to detail.
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Ability to handle sensitive and confidential information with professionalism and discretion.
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Strong written and verbal communication skills.
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Proficiency with Microsoft Office applications, including Excel, Word, and PowerPoint.
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Ability to analyze information, solve problems, and prioritize competing responsibilities.
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Strong interpersonal skills and the ability to work effectively with diverse teams and stakeholders.
Schedule: 20 hours//week .
Mondays- remote. Fridays- off.
Tues-Th in person
Boston Children’s Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, a 403(b) Retirement Savings Plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.
