Administrative Assistant (2025–2026 School Year)
University Preparatory Charter School for Young Men
About Us
University Preparatory Charter School for Young Men is dedicated to creating a diverse and empowering environment where students thrive academically and holistically. Through small class sizes, personalized attention, and a strong focus on student achievement, we prepare young men for success beyond high school. Our program emphasizes academic excellence, social-emotional growth, and college and career readiness, with a strong record of graduation and post-secondary readiness.
Position Overview
University Preparatory Charter School for Young Men is seeking a high-energy, detail-oriented Administrative Assistant for the 2025–2026 school year. This role requires strong communication, multitasking, time-management skills and problem-solving skills, as well as the ability to engage effectively with students, families, staff, external partners, and support daily school operations.
Job Type:
FT/PT
Key Responsibilities
- Manage incoming calls, emails, and front office communications
- Coordinate schedules, meetings, and appointments with internal and external stakeholders
- Maintain student attendance records and office documentation
- Manage transportation arrangements and resolve related issues
- Maintain awareness of attendance policies, visitor procedures, student pick-ups, and early dismissals
- Support new student registration and transportation coordination (RCSD)
- Serve as the primary point of contact for office visitors
- Prepare reports, correspondence, and official school documents
- Maintain organized office systems, files, and supplies
- Update PowerSchool, including scheduling changes
- Communicate school policies, procedures, and update staff
- Perform additional administrative duties as assigned
Qualifications
Required:
- Associate’s degree
- Strong organizational, communication, and time-management skills
- Ability to work in a fast-paced environment
- Proficiency in Microsoft Office (especially Excel and PowerPoint)
Preferred:
- 2–3 years of experience as an administrative assistant, secretary, or receptionist in a school setting
- Familiarity with office equipment (printers, fax machines, projectors)
Skills & Attributes
- Positive, high-energy attitude
- Strong attention to detail and organizational skills
- Ability to multitask and prioritize effectively
- Strong interpersonal and customer service skills
- Resourcefulness, creativity, and problem-solving abilities
- Ability to work independently and collaboratively
Compensation & Benefits
Salary Range: $18–$21 per hour (based on education, experience, and work history)
Benefits Include:
- Health, dental, and vision insurance
- Life insurance
- Paid time off
- 403(b) retirement plan
- Parental leave
- Tuition reimbursement
