Office Administrative Assistant
Location: Wyoming
Compensation, Schedule & Benefits
Pay: $45,000-$55,000 per year
Schedule: Monday–Friday 8-5PM
Paid Time Off (PTO): Begin accruing PTO on your first day of employment and become eligible to use accrued PTO after 90 days.
401(k): Eligible after one year of employment, including a 4% company match.
1. Front of House & Facility Presentation
- Office entry is staffed/monitored during business hours; visitors and vendors are greeted and directed appropriately
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Office common areas are clean, organized, and presentable at all times
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Supplies (kitchen, restroom, printer, office materials) are stocked and never run out unnoticed
2. Mail & Financial Handling
- Incoming/outgoing mail is processed daily with no missed deliveries or delays
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Deposits are prepared and submitted accurately and on the required schedule
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Sensitive documents and financial handoffs follow company protocol with zero errors
3. Onboarding & Recruiting Support
- New hire paperwork, equipment, and workspace setup are complete and ready before day one
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Recruiting coordination (scheduling interviews, candidate communication, posting management) is timely and organized
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Onboarding checklist is followed with 100% completion tracked for every new hire
4. Scheduling & Administrative Coordination
- Calendars, meeting logistics, and appointment scheduling for leadership are accurate and conflict-free
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Recurring administrative tasks (reporting, filing, data entry) are completed on time without reminders
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Requests from GM/Owner are acknowledged within 24 hours and completed by the agreed deadline
5. HR & Special Projects Support
- Assists with employee records, compliance documentation, and file maintenance as directed
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Executes special projects assigned by GM or Owner accurately and on schedule
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Escalates HR-sensitive matters appropriately rather than handling independently outside scope
Knowledge, Skills, and Abilities
Professional Disposition
- Warm, composed, and professional under frequent interruption — this person sets the tone for every visitor, vendor, and new hire's first impression of TFM
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Discreet by default; comfortable handling confidential employee, financial, and client information without oversharing
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Reliable and self-directed — shows up, follows through, and doesn't need micromanaging on recurring tasks
Core Skills
- Strong organizational skills with high attention to detail (errors in mail, deposits, or onboarding paperwork are costly and visible)
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Comfortable learning and working within business software (Aspire, payroll/HRIS systems, Microsoft Office/Google Workspace)
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Clear written and verbal communication, especially for candidate-facing and new-hire-facing interactions
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Able to prioritize and multi-task across front-desk duties, deadlines (deposits, onboarding dates), and ad hoc requests from leadership
Values Alignment
- Work With Purpose — takes ownership of the front-of-house experience rather than treating it as a passive task list
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Do It Right — follows process precisely, especially around financial handling and compliance-adjacent paperwork
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Make It Better — proactively flags inefficiencies (e.g., a recurring onboarding bottleneck) rather than just executing the same way indefinitely
