Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be assisting with client billing and supporting the attorneys and paralegals. Your proactive approach, technical proficiency, and excellent communication skills will help foster an efficient and welcoming environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace.
Duties
- Support front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
- Handle data entry tasks accurately using productivity software such as Tabs3 and Practice Master
- Maintain organized filing systems—both digital and physical—ensuring quick retrieval of documents and records
- Assist with calendar management and scheduling appointments for team members and clients, optimizing time management
Experience
- Proven clerical experience in an office environment with a strong foundation in administrative tasks
- Experience with data entry, filing systems, and document processing with high accuracy and attention to detail
- Excellent organizational skills coupled with effective time management abilities to prioritize multiple responsibilities
- Strong communication skills demonstrating professionalism in client interactions
- Prior experience using multi-line phone systems and providing front desk support is highly desirable
- Personal assistant or administrative support experience that showcases multitasking capabilities and proactive problem-solving skills
Join us to be part of a lively team where your organizational talents will shine! We value energetic professionals who are eager to make a positive impact through their dedication, technical skills, and exceptional customer service. This role is perfect for someone looking to grow their career in office administration while supporting a thriving organization.
Pay: $20.00 - $30.00 per hour
Benefits:
Work Location: In person
