Job Overview
The Administrative Secretary provides high-level clerical support to an executive, director, or department head-level employee, performing a variety of secretarial duties and skilled tasks that may include preparing reports, conducting research, and collecting data.
Company Description
Masters, Mates and Pilots Benefit Plans are multi-employer benefit plans that were established pursuant to collective bargaining agreements between signatory companies and the International Organization of Masters, Mates & Pilots (MM&P) and provide health, pension, vacation, training and 401(k) benefits primarily to members of MM&P.
MM&P members are professional mariners that include US-Coast Guard licensed masters and mates on US-flag commercial vessels on international voyages, on the inland waterways and on civilian-crewed ships in the federal government fleet, and masters, mates and other marine personnel who work on tugs, ferries, dredges and harbor tour vessels throughout the United States.
Duties
- Provides high-level administrative support to an assigned executive or director-level employee.
- Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested.
- May conduct research (within skills and expertise) to assist with projects or inquiries.
- Coordinates and schedules travel, meetings, and appointments.
- Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.
- Responds to and resolves administrative inquiries and questions.
- Welcomes and directs visitors and clients.
- Answers and transfers phone calls, screening when necessary.
- Performs other general clerical and secretarial duties as requested, which may include recordkeeping, managing cash, maintaining supplies, coordinating equipment maintenance, and handling nonroutine packages and correspondence.
- Performs other related duties as assigned.
Required Skills
- Detail-oriented and professional.
- Exceptional communication skills.
- Extremely proficient with Microsoft Office Suite.
- Basic understanding of office equipment.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Ability to work independently and reliably.
- Flexible and adaptable in various situations and when interacting with many different personalities.
- Ability to organize and prioritize tasks including delegation of tasks when appropriate.
- Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines.
Qualifications
- Associate’s degree required, Bachelor’s degree in related field preferred.
- Three to five years experience in a related role required with some supervisory experience preferred.
Benefits
- Employer paid health insurance, dental insurance, vision insurance and short-term disability
- Paid time off including vacation days, sick/personal days, holidays and your birthday
- Adjustable Pension Plan and Individual Retirement Plan
- Credit Union
- Ability to work overtime, as needed
The successful candidate must agree to join the International Organization of Masters, Mates & Pilots and, respectively, pay initiation of union dues. This is not a remote or hybrid position. EOE.
Job Type: Full-time
Pay: $34.00 per hour
People with a criminal record are encouraged to apply
Work Location: In person
