Overview
Join Tate Bywater's team as our bilingual (English and Spanish) Legal Receptionist, where your confident, customer-service centered approach will be the first point of contact for clients and potential clients. This vital role combines front-desk professionalism with administrative excellence, ensuring smooth daily operations within a busy law office environment. Your positive attitude and attention to detail will help uphold the firm’s reputation for exceptional client service and efficient case management.
Responsibilities
- Greet clients, visitors, and vendors in a warm and polished manner, providing excellent customer service and directing them appropriately
- Manage incoming calls, screen inquiries, and relay messages promptly to relevant legal staff
- Handle all aspects of front-desk administrative tasks including scheduling appointments, sending reminders, and coordinating meetings
- Receive client payments and handle client financial information with integrity
- Assist with legal administrative duties such as file opening, document management, data entry, and working with our internal case management software system
- Maintain a professional, organized reception area
- Manage confidential information with discretion and adhering to the compliance standards
- Assist attorneys with other administrative tasks as availability and need dictate.
Skills
- Very strong interpersonal abilities. We're looking for someone who can convey warmth and professionalism, and who can quickly assess client needs
- Ability to work calmly with clients experiencing high-stress situations
- Excellent organitzational skills and attention to detail
- Full fluency in both English and Spanish
- Ability to multitask well with ease
- High integrity. We need someone very trustworthy with the ability to handle confidential and financial information and payments responsibly.
- Prior law office experience is valued
This role offers a family-friendly, positive environment where your strong interpersonal skills and superior administrative abilities will make a meaningful impact. If you excel we invite you to bring your energy and skills to our team!
Pay: From $45,000.00 per year
Benefits:
- Dental insurance
- Free parking
- Health insurance
- Paid sick time
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Language:
- Spanish and English (Required)
Work Location: In person
