- Provide direct administrative support to the Director of Quality, including preparing reports, presentations, and communications.
- Assist with preparation of PIC slides and quality performance summaries for each region.
- Coordinate quality documentation and information flow between corporate quality and project sites.
- Assist in collecting quality and welding data from project sites, including:
- Welding status and progress
- Welder continuity and qualification status
- Rework data and key quality performance indicators (KPIs)
- Learn to manage and support Smartsheet, Power BI, and other reporting tools for quality metrics and trend analysis.
- Support trend tracking and analysis related to welding metrics and Root Cause Analysis (RCA)
- Maintain and update company‑wide quality logs, including:
- Non‑Conformance Reports (NCR) logs
- Repair and Alteration logs
- Quality resource logs
- Maintain electronic quality file packages and assist with verifying documentation for completeness and accuracy.
- Assist with the preparation and maintenance of turnover packages for fabrication shops when required.
- Assist in developing code compliance packages for project sites without assigned Quality Control Inspectors.
- Support the preparation and maintenance of quality documentation to meet applicable codes, standards, and client requirements.
- Assist with revisions and updates to the Quality Manual and Standard Operating Procedures (SOPs).
- Ensure correct document revisions are maintained and posted on company systems such as Austin Net and Egnyte.
- Support Egnyte Uniform File Structure (UFS) compliance reviews at both corporate and project levels.
- Maintain qualification and certification files for Quality Control personnel and other quality resources.
- Assist in organizing and filing:
- Inspector and Quality Control EO credentials
- Welder qualification records (including entry into UKG when required)
- Resumes and qualification documentation
- Maintain files for NDE subcontractors, including Level III letters and certifications.
- Assist in preparing Root Cause Analysis (RCA) reports and presentations.
- Provide general clerical support, filing, tracking, and organization of quality records as needed to support audits and client reviews.
- High school diploma or equivalent required; Associate’s degree or related coursework preferred.
- Minimum 2–5 years of administrative or clerical experience, preferably in construction, industrial, or engineering environments.
- Experience supporting quality, safety, or technical departments strongly preferred.
- Proficiency with Microsoft Office (Excel, Word, PowerPoint).
- Strong organizational skills with a high attention to detail and document accuracy.
- Ability to manage multiple tasks and priorities across multiple projects and regions.
- Experience in the oil, gas, chemical, or heavy industrial construction industry.
- Familiarity with QA/QC terminology, welding documentation, and industrial codes.
- Experience with Smartsheet, Power BI, Egnyte, UKG, or similar systems.
- Exposure to quality management systems (QMS), audits, or regulatory compliance environments.
- Ability to interpret basic quality documentation and technical records.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
