Job Overview
We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This role offers an exciting opportunity to combine essential bookkeeping responsibilities with vital administrative support, ensuring the smooth operation of our office. The ideal candidate will be energetic, highly organized, and possess a strong skill set in office management, data entry, customer service, and financial record-keeping. You will play a key role in maintaining accurate financial records, managing daily administrative tasks, and providing exceptional support to our team and clients. This paid position is perfect for someone eager to grow their career in a fast-paced, supportive environment.
Responsibilities
- Manage day-to-day bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and bank reconciliations
- Handle multi-line phone systems with professionalism, providing excellent customer service and support
- Maintain organized filing systems for financial documents, correspondence, and administrative records
- Assist with calendar management and scheduling appointments for team members or clients
- Support office management duties such as ordering supplies, managing office equipment, and overseeing general administrative operations
- Perform data entry with accuracy and efficiency using productivity software like Microsoft Office and Google Workspace
- Provide front desk support by greeting visitors, answering inquiries via phone or email, and maintaining a welcoming environment
Experience
- Proven experience in office administration or clerical roles with a focus on bookkeeping or financial record-keeping
- Strong proficiency in QuickBooks and Microsoft Office Suite (Word, Excel, Outlook)
- Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
- Demonstrated customer service skills with professional phone etiquette and communication abilities
- Previous experience as a dental or medical receptionist or personal assistant is advantageous but not required
- Familiarity with data entry, proofreading, filing systems, and calendar management tools is essential
Join us to be part of a vibrant team where your skills will make an immediate impact! We value energetic professionals who thrive on organization, accuracy, and delivering top-tier support. This position offers the chance to develop your career while contributing to the success of our organization.
Pay: $45,000.00 - $55,000.00 per year
Benefits:
Work Location: In person
