Administrative Support Specialist – Accounting & Customer Care
EFP Industrial Automation – Dayton, OH
Pay: $17–$20 per hour
Job Type: Full-time
Schedule: Monday–Friday | 8:00 AM – 5:00 PM
Job Summary
EFP Industrial Automation, a leading automation solutions distributor is seeking a detail-oriented Administrative Support Specialist to support our Accounting and Customer Care teams. This position plays a key role in maintaining accurate financial records, processing vendor invoices, and ensuring timely follow-through on purchase orders and shipments.
This is an entry-level opportunity. Training will be provided for the right candidate who demonstrates strong attention to detail and reliability.
Responsibilities
- Verify vendor invoices by comparing details to purchase orders and identifying discrepancies
- Accurately process vendor invoices and maintain proper documentation
- Confirm direct shipment details and process for customer invoicing
- Support weekly and bi-weekly accounts payable payment processing
- Receive and apply daily payments (check, ACH, and credit card) accurately
- Serve as primary backup for shipping and receiving, including verifying incoming shipments and assisting with outbound packages
- Verify purchase order acknowledgements and follow up with vendors when needed
- Proactively expedite purchase orders and communicate updates or delays internally
- Scan, save, and organize documentation related to invoices, shipments, and orders
- Assist Accounting and Customer Care teams with general administrative tasks
Qualifications
- Strong attention to detail and accuracy in daily work
- Mathematical aptitude and comfort working with numbers
- Strong organizational skills and ability to manage multiple tasks
- Reliable and consistent attendance
- Professional communication skills (phone and email)
- Prior accounting experience preferred, but not required
- 50+ WPM typing speed with proficiency in 10-key pad
Benefits
- Health Insurance
- Dental Insurance
- Retirement Plan
- Vacation & Sick Time (PTO)
Work Environment
Open Office environment with light warehouse interaction (supporting shipping/receiving as needed)
Team-oriented, process-driven environment focused on accuracy, consistency, and clear communication
Please apply through Indeed or contact us at [email protected]. Thank you
Pay: $17.00 - $20.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
People with a criminal record are encouraged to apply
Application Question(s):
- If you enter 25 invoices averaging $320 each, what is the approximate total value entered?
- You have multiple tasks due at the same time: answering emails, entering invoices, and reconciling a report. How do you prioritize while ensuring accuracy?
- What systems or tools have you used for accounting, data entry, or administrative tracking? (Examples: ERP systems, Excel, QuickBooks, etc.)
Work Location: In person
