Job Title: Invoice Audit Specialist (Temporary)
FLSA Exemption Status: Non Exempt
Status: Hourly / Temporary
Department: Supply Chain
Reports To: VP, Supply Chain
Job Summary:
The Invoice Audit Specialist is a temporary role supporting the Supply Chain team at Andros North America. This position is responsible for conducting a systematic audit of freight invoices against contracted rates, shipment records, and purchase orders to identify billing discrepancies, overcharges, and process gaps. The role will work closely with the VP of Supply Chain and report findings that will inform the longer-term carrier management strategy.
Safety
Bowman Andros is committed to maintaining a strong safety culture focused on preventing injuries and providing all employees with a safe, healthy, and productive work environment.
Every employee at Bowman Andros is expected to demonstrate a personal commitment to safety by following established procedures, identifying and reporting hazards, and actively participating in safety initiatives. Safety is a shared responsibility, and we believe that all incidents are preventable through awareness, accountability, and continuous improvement.
We strive to empower our teammates to take ownership of safety, look out for one another, and contribute to a workplace where safety is always the top priority.
Essential Functions and Responsibilities:
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Review and reconcile freight invoices against contracted rate schedules, load confirmations, and shipping records.
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Identify and document billing discrepancies including overcharges, duplicate invoices, incorrect accessorial, and rate mismatches.
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Compile audit findings into a structured summary report with root cause analysis and financial impact quantification.
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Cross-reference invoice data against S2K ERP records and portal data to validate accuracy of shipment details.
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Flag patterns of recurring errors or systemic issues for escalation to the VP of Supply Chain.
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Support preparation of documentation and data for Monthly Review
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Coordinate with the logistics coordination team and accounts payable as needed to resolve disputed charges.
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Maintain an organized audit log tracking invoice status, discrepancy type, dollar value, and resolution outcome.
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Other duties as needed.
Required Knowledge, Skills and Abilities:
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Education Requirement: Associate’s degree or higher in Supply Chain, Business, Finance, Accounting, or a related field preferred; equivalent work experience considered.
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Experience Requirement: Minimum 0–2 years of experience in freight billing, transportation audit, logistics coordination, accounts payable, or a related field.
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Familiarity with LTL, FTL, and parcel freight billing practices, rate structures, and common accessorial charges.
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Experience working with a TMS, ERP, or freight carrier portal
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Strong analytical and data reconciliation skills — ability to work with large invoice datasets and identify discrepancies.
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Proficient in Microsoft Excel (VLOOKUP, pivot tables, basic data manipulation required).
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Proficient in Microsoft Office applications.
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Detail-oriented with strong organizational skills and ability to manage a high volume of invoice records.
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Ability to communicate findings clearly in written summary format for leadership review.
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Regular and reliable attendance required.
Working Environment:
The work environment characteristics described here are representative of those a teammate encounters while performing the essential functions of this job. This is primarily an office-based role. The Transportation Invoice Audit Specialist will work in an administrative environment at the Andros North America facility in Edinburg, VA. The noise level in the work environment is usually low to moderate.
Physical Demands:
The physical demands described here are representative of those that must be performed by a teammate to successfully perform the essential functions of this job. While performing the duties of this job, the teammate is regularly required to sit, use hands to handle or feel objects, and use a computer for extended periods. The teammate is occasionally required to stand, walk, and reach with hands and arms. The teammate will rarely be required to lift items over 10 pounds.
This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of teammates under his/her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.
