Job Title: Business Office Associate Exemption Status/Test: Nonexempt
Reports to: Business Manager Date Revised: 8/13/2026
Dept./School: Business Services
Pay: PG 2 Clerical/Paraprofessional
Primary Purpose:
Under general supervision, perform bookkeeping and maintain district financial records.
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Knowledge of bookkeeping principles and practices
Ability to use computer and software to develop spreadsheets and do word processing
Proficient in keyboarding, 10-key numerical data entry, and file maintenance
Ability to work with numbers in an accurate and rapid manner to meet established deadlines
Experience:
3 years experience or college course work in accounting-related subjects
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Maintain complete and systematic records of assigned district financial transactions.
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Verify and record details of financial transactions in appropriate journals and subsidiary ledgers and transfer subsidiary account summaries to general ledger.
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Balance general ledger and subsidiary accounts by reconciling entries.
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Examine general ledger transactions for accuracy; make corrections as needed and inform supervisor of problems.
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Compute and record cash receipt summaries.
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Balance bank statements and work with bank officials to resolve discrepancies in account records.
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Transfer funds between accounts as directed by chief financial officer or business manager.
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Assist with preparation of financial statements, income statements, and cost reports to reflect financial condition of district and help prepare financial statements and budget amendments for presentation to board.
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Compile, maintain, and file all reports, records, and other documents as required.
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Maintain confidentiality.
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Follow district safety protocols and emergency procedures.
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Cross train and support Payroll/Benefits Coordiantor
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Other duties related to the Business office, as needed
None.
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
