Company Overview
Professional Property Services is a dynamic, full-service property management company dedicated to supporting cooperative, condominium, HOA, and multifamily communities. We prioritize clear communication, reliable management, and fostering a respectful environment where our team members can thrive and grow.
Job Summary
We are seeking an energetic and detail-oriented Office Assistant to join our team. In this vital role, you will provide essential administrative support to ensure smooth office operations, assist with client and vendor communication, and contribute to a productive work environment. Your organizational skills and technical proficiency will help uphold our commitment to excellent service and efficient office management.
Duties
- Manage multi-line phone systems, answer inquiries promptly, and direct calls appropriately with professional phone etiquette
- Perform data entry tasks using spreadsheets and productivity software to maintain accurate records
- Support office management activities including filing, document proofreading, and calendar management
- Assist with client communication and customer support to ensure positive interactions and timely responses
- Handle front desk responsibilities such as greeting visitors, managing appointments, and maintaining a welcoming environment
- Utilize computer skills to prepare Word processing documents, reports, and correspondence efficiently
- Support personal assistant tasks as needed, including scheduling meetings and organizing office supplies
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets for data organization
- Experience with Yardi is preferred
- Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Excellent phone communication skills with knowledge of multi-line phone systems and phone etiquette
- Bilingual abilities are advantageous for serving diverse clients and team members
- Demonstrated clerical experience including filing, data entry, proofreading, and document management
- Technical proficiency in computer literacy, office management tools, and productivity software
- Exceptional time management skills to handle multiple responsibilities efficiently
- Previous experience in customer service or front desk roles enhances your ability to support clients professionally
Join us as an Office Assistant if you’re passionate about creating organized workflows, supporting a collaborative team environment, and delivering outstanding service. This paid position offers the opportunity to develop your skills while contributing to a thriving community-focused organization.
Pay: $18.00 - $20.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
