Job Title: HR Operations Coordinator
Location: Charlotte, NC
Assignment Type: Contract-to-Hire
Compensation: $28 – $34 / hour
Benefits: This position is eligible for medical, dental, vision, and 401(k).
Industry: Healthcare
Work Schedule: Monday–Friday | 8:00 AM–5:00 PM | Onsite (Mondays will be worked from the Waverly office with a 7:45 AM start.)
About Our Client:
Our client is a growing healthcare organization seeking an organized and detail-oriented HR Operations Coordinator to support its Human Resources team. This individual will play a critical role in owning the onboarding experience, maintaining HR systems, supporting recruiting efforts, and delivering exceptional service to employees and candidates. This is an excellent opportunity for someone looking to grow their HR career within a collaborative and process-driven environment.
Job Description:
The HR Operations Coordinator will own the full preboarding and onboarding process from offer acceptance through new hire orientation and post-onboarding follow-up while ensuring an exceptional employee experience. This role is responsible for coordinating pre-employment activities, maintaining accurate employee records within UKG, supporting recruiting initiatives, managing the HR inbox, and assisting with HR operational projects and process improvements.
Qualifications:
- Bachelor's degree in Human Resources, Business, or a related field (or equivalent HR experience).
- 2 – 5 years of Human Resources, HR Operations, or related administrative HR experience.
- Hands-on experience managing employee onboarding and HR operations.
- Experience maintaining employee records within an HRIS (UKG preferred).
- Strong attention to detail with exceptional organizational and multitasking skills.
- Excellent verbal and written communication skills.
- High level of discretion when handling confidential information.
- Strong customer service mindset with the ability to support employees, candidates, and leadership.
- Ability to work independently while collaborating closely with HR leaders.
- Analytical mindset with strong problem-solving skills.
- Healthcare or multi-site experience preferred.
- PHR or SHRM-CP certification (or desire to obtain certification) is a plus.
Key Responsibilities:
- Own the full preboarding and onboarding process from offer acceptance through Day 1 and post-onboarding follow-up.
- Coordinate background checks, drug screens, reference checks, and all required pre-employment documentation.
- Maintain accurate employee records in UKG, including new hires, transfers, terminations, and employee updates.
- Coordinate New Employee Orientation (NEO), including scheduling, onboarding materials, documentation, and system access.
- Serve as the primary point of contact for onboarding updates, troubleshooting, and cross-functional coordination.
- Screen resumes, source candidates, coordinate interviews, and support recruiting activities.
- Monitor and respond to the HR inbox while providing exceptional customer service to employees, candidates, and leaders.
- Ensure data integrity across HR systems and support HRIS process improvements.
- Assist with documenting and maintaining HR Standard Operating Procedures (SOPs).
- Identify opportunities to improve HR processes and enhance the employee experience.
- Support additional HR projects and administrative responsibilities as assigned.
Perks:
- Opportunity to join a growing healthcare organization with long-term career potential.
- Contract-to-hire opportunity with the potential for permanent employment.
- Collaborative HR team with exposure to recruiting, HR operations, onboarding, and HR systems.
- Competitive hourly compensation.
- Professional development and career growth opportunities.
- Business casual work environment.
- Onsite parking garage available.
Additional Details:
- Immediate start preferred (no two-week notice strongly preferred).
- Candidates should have no planned extended time off within the first 60 days.
- Interview process consists of virtual interviews with multiple HR team members, followed by an onsite interview for finalists.
- The team is seeking someone who is looking for long-term career growth and can make an immediate impact with minimal training.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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