Why work at Villanova?
- Join a mission-driven organization. Since Villanova University’s founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
- Villanova has been included among the nation’s best colleges and universities. VU’s inclusion again in U.S. News & World Report’s 2026 “Best Colleges” rankings is another indication of the University’s continued prominence and forward momentum.
- Villanova’s most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.
Reporting to the Disbursements Manager, the Disbursements Specialist provides a variety of professional accounting services in support of the activities of the Accounts Payable (Disbursements) Office. This position is responsible for the following: (1) researching and processing problems and rejected invoices within all payables systems; (2) processing of monthly payments not processed in Concur such as monthly Augustinian salary payments; (3) processing of payments received via files such as student payments from the Bursar’s Office and the Dining Services VINI process; (4) review and approve new suppliers in the Payment Works system and update supplier information as needed, coordinating with the Procurement Office as necessary; and (5) responsible for processing Zelle payment files and status updates.
The Disbursements Specialist will assist in reviewing, preparing, and processing invoices for payment, in a timely and accurate manner. This process is completed utilizing the University’s automated electronic systems and includes verifying invoice information, assigning to correct departments and individuals, and reviewing final invoices for processing. The position is responsible for maintaining an accurate filing of all manual transactions and will serve as back-up support for the Disbursements Manager for daily balancing to the general ledger, and final approval of invoices, ensuring all University policies and procedures are followed.
Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.
