Job Overview
We are seeking a dynamic and highly organized Office Manager & Personal Assistant to streamline daily operations and provide exceptional support to our executive team. This energetic role combines office management with personal assistance, ensuring the smooth functioning of administrative processes, vendor relations, event planning, and team coordination. The ideal candidate will thrive in a fast-paced environment, demonstrating excellent communication skills, proactive problem-solving, and a passion for creating an efficient workplace. This paid position offers an exciting opportunity to contribute to a vibrant organization while honing your administrative and leadership skills.
Duties
- Oversee daily office operations, including front desk management, multi-line phone systems, filing, and clerical tasks to maintain a professional and welcoming environment
- Manage calendars, schedule appointments, coordinate meetings, and organize events to optimize executive and team productivity
- Supervise administrative staff and coordinate training & development initiatives to foster a high-performing team atmosphere
- Handle vendor management by sourcing supplies, negotiating contracts, and maintaining positive relationships with service providers
- Assist with human resources functions such as onboarding new employees, maintaining personnel records, and supporting payroll processing using QuickBooks or similar accounting software
- Support medical or specialized office management tasks as needed, including patient or client scheduling and record keeping
- Manage budgeting and bookkeeping activities to ensure financial accuracy and accountability
- Coordinate travel arrangements, prepare itineraries, and handle expense reports for executives and staff
- Maintain confidentiality of sensitive information while demonstrating excellent phone etiquette and communication skills
Requirements
- Proven experience in office management, administrative support, or clerical roles within a professional environment
- Supervising experience with the ability to lead teams effectively
- Strong organizational skills with keen attention to detail in scheduling, filing, and record keeping
- Proficiency in QuickBooks or comparable financial software for bookkeeping and payroll tasks
- Experience with event planning and vendor management to coordinate meetings, conferences, or company events
- Knowledge of human resources procedures including onboarding, training & development programs
- Familiarity with medical office management or specialized office environments is a plus
- Excellent communication skills—both verbal and written—with professional phone etiquette
- Ability to multitask efficiently while managing calendar schedules and handling multiple priorities simultaneously
- Demonstrated ability to manage budgets effectively and perform basic bookkeeping tasks
Join us in this exciting role where your organizational prowess and proactive attitude will make a meaningful impact! We are committed to fostering an inclusive environment that supports your growth as you help keep our operations running smoothly. This paid position is perfect for motivated individuals eager to develop their career in office management while providing top-tier support across all facets of our organization.
Pay: From $25.00 per hour
Work Location: In person
