About Us
Office Service Solutions / Corvia Accounting is a growing accounting firm dedicated to providing exceptional bookkeeping, payroll, tax, and advisory services to small businesses and individuals. We pride ourselves on professionalism, responsiveness, and building long-term relationships with our clients.
We’re looking for someone who loves organization, enjoys helping people, and thrives in a fast-paced office. This is much more than a receptionist position—it’s an opportunity to become an essential part of our team and help keep our office running smoothly every day.
Position Overview
As our Administrative Coordinator, you’ll be the first point of contact for our clients while also serving as a key administrative resource for our team and executive leadership. Every day is different, and you’ll play an important role in creating a positive client experience while ensuring internal operations stay organized and on track.
The ideal candidate is confident communicating with clients, highly organized, detail-oriented, and enjoys juggling multiple responsibilities without letting things fall through the cracks.
ResponsibilitiesClient Experience
· Greet clients and visitors with professionalism and warmth
· Answer incoming phone calls and route calls appropriately
· Take detailed and accurate messages
· Schedule appointments and send appointment reminders
· Assist clients with general questions and direct them to the appropriate team member
· Maintain a welcoming and organized front office
Administrative Support
· Update tax return workflow and client statuses
· Coordinate communication between departments
· Scan, organize, and electronically file documents
· Assist with shredding and document management
· Process incoming and outgoing mail
· Help maintain organized client records
· Support various administrative projects as needed
Executive Support
· Assist the owner with managing email communications
· Organize and prioritize incoming requests
· Prepare files and materials for client meetings
· Help coordinate calendars and appointments
· Follow up on action items and deadlines
· Assist with special projects
What We’re Looking For
Our ideal candidate is:
· Highly detail-oriented—you naturally notice the small things others miss
· Professional and polished in both appearance and communication
· Confident speaking with clients in person and over the phone
· Comfortable learning new software and procedures
· Able to prioritize multiple tasks throughout the day
· Exceptionally organized and dependable
· A strong written and verbal communicator
· Proactive and willing to jump in wherever needed
· Able to maintain confidentiality and professionalism at all times
Preferred Qualifications
· 2+ years of administrative, executive assistant, receptionist, or office management experience
· Excellent customer service skills
· Strong Microsoft Office and Google Workspace experience
· Experience with CRM, scheduling, or practice management software is a plus
· Accounting, bookkeeping, or tax office experience is a plus, but not required
Benefits
· Paid Time Off (PTO)
· 401(k) with employer match
· Paid holidays
· Professional development opportunities
· Supportive team environment
· Opportunity for long-term growth within the company
Schedule
This is a full-time, in-office position.
Standard office hours are Monday through Friday.
Please note: Overtime is required during our busy tax season (approximately February through May). Candidates should be comfortable working additional hours during this period to help support our clients and team.
Why Join Office Service Solutions / Corvia Accounting?
We’re looking for someone who wants to build a career—not just fill a position. As our company continues to grow, this role offers the opportunity to take on additional responsibilities and grow into office management, operations, client services, or executive support.
If you’re someone who enjoys staying organized, helping others, and being the person everyone can rely on, we’d love to hear from you.
Pay: $18.00 - $20.00 per hour
Benefits:
- 401(k) matching
- Paid time off
Work Location: In person
