About the Role:
Join our Global Investment Banking team as an Executive Assistant. Benefit from tailored mentorship, learning resources, and clear career paths. Support the team in administrative tasks, client relations, marketing, and talent development.
The role involves managing calendars, arranging meetings, handling travel arrangements, and overseeing deal processes. Analytical skills are essential for research and effective communication. Building relationships is crucial. Training opportunities for career growth are provided. The Executive Assistant supports senior bankers, requiring confidence, proactive thinking, organizational skills, analytical and technological competencies, and adherence to confidentiality protocols.
This position offers flexibility to work Tuesday, Wednesday and Thursday in the office and Monday and Friday remote. Subject to change based on business needs.
The Impact You’ll Make:
Be the organizational backbone by managing complex calendars, coordinating meetings, and resolving scheduling conflicts across teams and time zones
Own the logistics for internal and external meetings, including booking conference rooms, arranging catering, and liaising with vendors
Plan seamless travel experiences—domestic and international—by creating personalized itineraries and staying up-to-date on travel policies
Handle expense management with precision, ensuring timely submission and tracking for designated bankers
Support business development efforts by coordinating client meetings, managing NDAs, assisting with industry events, and helping with deal execution
Build strong relationships with bankers and peers through collaboration, responsiveness, and a team-first mindset
Maintain data integrity in Salesforce through accurate entries and regular cleanups
Coordinate shipping logistics with the Mailroom team for timely delivery of important materials
Provide coverage for other assistants during absences, ensuring continuity and support
Represent Baird professionally in all client interactions, both in-person and over the phone
A passion for organization and problem-solving
Strong communication skills and a client-service mindset
Ability to thrive in a collaborative, high-performance culture
Experience in a fast-paced, professional services environment is a plus
What You’ll Bring to Baird:
High school diploma or equivalent required; college coursework or degree a plus
Minimum of 5 years of administrative experience, preferably in financial services or a fast-paced professional environment
Proven ability to manage complex calendars and coordinate schedules across multiple stakeholders
Exceptionally organized and detail-oriented, with the ability to prioritize and multitask effectively
A proactive, resourceful self-starter who thrives on solving problems and anticipating needs
Strong written and verbal communication skills with a professional and client-focused demeanor
Comfortable working independently while maintaining high levels of accuracy and efficiency
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Experience with travel and expense systems (eg, Concur) preferred
Familiarity with CRM platforms such as Salesforce is a plus
Exposure to AI tools (eg, Copilot, ChatGPT) is a bonus and reflects our forward-thinking environment
Compensation and Benefits:
$60,000-90,000; paid hourly, based on a 37.5 hour work week
You’ll have the opportunity to advance your career while enjoying our comprehensive benefits designed for your life, career and future
Check out a day in the life of an Administrative Professional at Baird!
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