Job Overview
We are seeking a dynamic and organized Office Assistant/Receptionist to join our team! This vital role is the first point of contact for visitors and callers, ensuring a welcoming and professional environment. You will manage front desk operations, handle administrative tasks, and support office management functions with enthusiasm and efficiency. Your proactive approach will keep our office running smoothly, allowing our team to focus on delivering exceptional service and results. This paid position offers an exciting opportunity to develop your administrative skills in a fast-paced, supportive environment.
Responsibilities
- Answer multi-line phone systems promptly, directing calls accurately and courteously
- Perform data entry, filing, and document proofreading to maintain organized records
- Schedule appointments, manage calendars, and coordinate meetings using Google Workspace or Microsoft Office tools
- Support office management tasks such as supply ordering, mail distribution, and maintaining cleanliness
- Handle clerical duties including typing correspondence, managing files, and updating databases
- Provide support for special projects or administrative tasks as assigned
Qualifications
- Proven office experience with strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Excellent computer literacy and data entry skills with high accuracy and speed (typing proficiency preferred)
- Experience with multi-line phone systems, phone etiquette, and customer support roles
- Bilingual abilities are a plus to assist diverse client needs
- Strong organizational skills with the ability to prioritize tasks effectively
- Previous clerical or administrative experience in a professional setting is preferred
- Exceptional communication skills with a friendly demeanor and professional appearance
Join us to be part of a vibrant team where your organizational talents will shine! We value proactive individuals who thrive in busy environments and are eager to contribute their skills. This role offers meaningful work supporting daily operations while providing opportunities for growth within our organization.
Pay: $19.00 - $22.00 per hour
Work Location: In person
