Part-Time Temporary Administrative Assistant
Job Description
Position: On-site Administrative Assistant
Approximately 12 Months
Work Environment
- Job Trailer
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Construction Job Site
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Various personalities-
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Office/client executives
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Government representatives
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Construction workers
Position Description (Office Manager)
- Maintain files, logs & logins (electronically & manually)
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Write and prepare meeting minutes/agendas
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Write letters, emails & correspondence on behalf of Project Managers
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Prepare spreadsheets from pre-made templates & occasionally from scratch
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Daily weather reports
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Fax, scanners, printers – use, maintain, fix and keep a stock of supplies (ink, toner, etc.)
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Maintain contacts in Outlook
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Introduce subcontractor safety & violation programs to subcontractors
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Help keep the job trailer office clean and organized, stocked with supplies including food
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Multiple other tasks as assigned
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Computer Skills (Mandatory)
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Excel - Daily use, must be able to work from a template or begin from scratch
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Simple formulas
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Formatting (lines, colors, etc)
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Word - Daily use, must be able to work from a template or begin from scratch
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Formatting (lines, colors, etc)
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Outlook - Email – Compose on behalf of project managers
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Contact updating
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Scheduling meetings & calendar
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Adobe Acrobat
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Convert to PDF
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Print/Save to PDF
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Combine multiple PDF files into one
