Overview
We are seeking a detail-oriented and proactive Business Development & Procurement Coordinator to support our agency’s contract sourcing, procurement, and business development efforts.
This role is focused exclusively on identifying, tracking, and pursuing revenue-generating opportunities, including government contracts, public-sector RFPs, water and wastewater projects, utility opportunities, startup partnerships, and subcontracting opportunities.
The ideal candidate has experience navigating procurement portals, reviewing solicitation requirements, managing vendor registrations, organizing proposal materials, and maintaining an accurate opportunity pipeline.
This is not a general administrative role. We are looking for someone who understands how procurement, compliance, deadlines, and proposal coordination directly support business growth.
Key Responsibilities
- Research and identify relevant federal, state, local, municipal, and public-sector contracting opportunities
- Source RFPs, RFQs, RFIs, Sources Sought notices, subcontracting opportunities, and vendor opportunities
- Identify opportunities within water, wastewater, utilities, public works, infrastructure, technology, cloud, UX, digital transformation, and startup sectors
- Review solicitation documents and summarize key requirements, deadlines, eligibility criteria, and deliverables
- Maintain and update the opportunity pipeline in Trello
- Track proposal deadlines, required documents, meetings, registrations, and follow-up dates
- Support vendor registrations on government, municipal, corporate, and procurement portals
- Organize capability statements, certifications, company documents, past performance, resumes, and proposal materials
- Prepare initial opportunity summaries and bid/no-bid recommendations
- Assist with proposal formatting, document preparation, compliance checklists, and submission coordination
- Conduct outreach to prime contractors, procurement officers, startup leaders, potential partners, and decision-makers
- Maintain organized records of submitted opportunities, pending opportunities, outcomes, and next steps
- Provide weekly reports on active opportunities, upcoming deadlines, outreach activity, and pipeline status
- Help identify teaming, subcontracting, and strategic partnership opportunities
Required Qualifications
- Previous experience in government procurement, public-sector contracting, proposal coordination, or business development
- Familiarity with procurement portals such as SAM.gov, state procurement websites, municipal bid portals, or subcontracting platforms
- Ability to review RFPs and identify important compliance, submission, and eligibility requirements
- Strong organizational and deadline-management skills
- Excellent written communication and research skills
- Experience working with Trello, spreadsheets, CRMs, or project-management systems
- Ability to work independently and provide consistent progress updates
- Strong attention to detail
- Comfortable managing multiple opportunities and deadlines at the same time
Preferred Qualifications
- Experience supporting consulting, technology, UX, cloud, cybersecurity, infrastructure, engineering, water, wastewater, or utility companies
- Experience with vendor registrations, certifications, NAICS codes, capability statements, or government contracting documentation
- Experience preparing proposal compliance matrices or bid/no-bid evaluations
- Familiarity with subcontracting outreach and prime contractor research
- Experience with startup outreach, partnership development, or lead generation
- Knowledge of public-sector procurement processes and proposal submission requirements
Success in This Role Looks Like
- A consistently updated and organized opportunity pipeline
- Qualified opportunities identified each week
- No missed proposal or registration deadlines
- Clear summaries of each opportunity and its requirements
- Accurate tracking of submissions, follow-ups, and outcomes
- Increased number of qualified bids, partnerships, and contract opportunities
- Strong organization of proposal and procurement materials
Work Schedule
- Part-time
- Approximately 20–25 hours per week
- Remote
- Flexible schedule with availability during U.S. business hours
- Must be able to attend a weekly pipeline and opportunity review meeting
Compensation
- $18–$25 per hour, depending on experience
- Estimated monthly compensation: approximately $1,600–$2,500
- Initial 90-day evaluation period
- Opportunity for expanded responsibilities based on performance and business growth
How to Apply
Please submit the following:
- Your resume
- A brief summary of your government procurement, proposal, or business development experience
- A list of procurement portals or systems you have used
- An example of an RFP, proposal, vendor registration, or opportunity pipeline you have supported
- Your desired hourly rate
- Your weekly availability
- A brief explanation of how you would organize and manage multiple procurement deadlines
Candidates with direct government procurement, proposal coordination, vendor registration, or public-sector contracting experience will be prioritized.
Pay: From $25.00 per hour
Work Location: Remote
