Description:
The Data Coordinator supports the Grants Director in coordinating, implementing, and maintaining data collection systems across all programs and services within ACG Health. The incumbent must be highly detail-oriented, with the ability to accurately manage and navigate data entry systems while ensuring data integrity and compliance with reporting requirements.
Business Hours: 9AM to 4PM
We operate on a 35 hour work week and offer an excellent benefit package:
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100% employer paid medical insurance
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PTO starting with your first full calendar year; PTO is prorated at time of hire
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9 company holidays
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401k Plan with 100% match on the first 3%, 50% match on additional 2%, vested immediately
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100% Paid Parental and Medical leave
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SEPTA Benefits
The anticipated annual salary range for this position is $55,000–$65,000. Compensation is determined based on experience and qualifications. In certain circumstances, offers may fall outside of the listed range. This position is non-exempt.
Responsibilities:
Data Systems Management
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Maintain and manage Data Integration System (DIS), ensuring data accuracy, integrity, and timely updates across all connected data sources
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Perform data entry, maintenance, and quality assurance in CAREWare, including client-level data required for Ryan White Program reporting
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Maintain and support data operations in eClinicalWorks (ECW),
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Monitor data system performance and coordinate with applicable third party and clinical staff to resolve discrepancies or data integrity issues
Reporting & Data Operations
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Enter client-level data into data systems as required by federal, state, and local funders; ensure compliance with all reporting requirements and deadlines
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Submit required reports to funders accurately and on time
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Produce data reports for internal use across clinical, administrative, and grant management functions
Data Vendor Communication
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Serve as the primary point of contact for external data system vendors
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Communicate effectively with vendors regarding system updates, troubleshooting, enhancements, and user access
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Document and escalate vendor issues as needed; communicate status updates to leadership
CQM Team Participation & Support
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Serve as an active member of the Clinical Quality Management (CQM) team, participating in regular meetings and quality improvement initiatives
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Support CQM activities, including performance measure tracking, gap-in-care identification, and outcome monitoring
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Support the design and evaluation of clinical and programmatic interventions by providing relevant data sets and reporting outputs
General Responsibilities
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Develop and maintain positive working relationships with colleagues and external partners to support ACG’s mission and common goals
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Other duties as assigned
Requirements:
- High school diploma or GED equivalent required
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Minimum of three (3) years of data entry experience in a healthcare setting, preferably within a Ryan White-funded clinic or similar healthcare environment
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Previous experience with the CAREWare data management system required
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Prior experience with eClinicalWorks (eCW) required
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Proficiency in Microsoft Office 365 Suite, including Excel, Word, and Teams
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Experience working in social services, public health, or community-based organizations preferred
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Strong attention to detail with a high degree of accuracy in data entry and record maintenance
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Excellent organizational skills with the ability to prioritize tasks, manage multiple responsibilities, and adapt quickly to changing priorities
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Ability to work effectively and respectfully with individuals from diverse backgrounds, cultures, and lifestyles
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Demonstrated service orientation and commitment to helping others
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Strong active listening, verbal communication, and written communication skills.
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Ability to learn and apply new information to support problem-solving and decision-making
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Proficiency in using computers, keyboards, and other office technology to enter, access, retrieve, and manage data
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Ability to operate standard office equipment, including photocopiers, scanners, and multifunction printers
Work Conditions:
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Stationary, in an in-office environment with the possibility of one (1) remote day
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Exposed to hazards of the office such as files cabinet drawers, desk drawers, boxes being delivered that may need to be moved and or picked up
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Subject to paper cuts
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Prolonged, extensive, or considerate periods seated or standing and using computer
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Able to look at a computer screen for longer periods of time
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Occasional stooping, reaching, bending, kneeling, crouching
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Occasional lifting of equipment or supplies (up to 25lbs).
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The employee is frequently required to use hands to finger, handle or feel, and reach with arms and hands.
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May be exposed to diseases and infections at times
