Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily activities and providing exceptional support to our staff and clients. Your proactive approach, combined with excellent communication skills and technical proficiency, will help foster a productive and welcoming environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to our company's success.
Responsibilities
- Manage multi-line phone systems, directing calls efficiently with professionalism and courtesy
- Handle calendar management, scheduling appointments, meetings, and coordinating events seamlessly
- Perform data entry tasks using spreadsheets and productivity software with accuracy and attention to detail
- Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents
- Provide front desk support by greeting visitors, answering inquiries, and managing office reception duties
- Utilize Office management skills to oversee supply inventory, order office essentials, and coordinate maintenance requests
- Assist with client communication and customer support to ensure positive interactions and timely responses
- Use QuickBooks for basic bookkeeping tasks such as invoicing, expense tracking, and financial record keeping
- Proofread documents for clarity, grammar, and accuracy before distribution or submission
- Support team members with personal assistant duties including travel arrangements, correspondence, and time management
Experience
- Prior office experience or administrative roles demonstrating strong organizational skills and multitasking abilities
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with familiarity using spreadsheets for data management
- Experience with multi-line phone systems and phone etiquette to handle high-volume calls professionally
- Bilingual skills are a plus to effectively communicate with diverse clients and team members
- Knowledge of QuickBooks or similar accounting software is preferred for financial tasks
- Demonstrated ability to manage calendars efficiently and prioritize tasks effectively
- Strong computer literacy including data entry, proofreading, and technical proficiency in productivity tools
Join us in delivering exceptional administrative support that keeps our office running smoothly! We value energetic professionals who thrive in fast-paced environments and are eager to contribute their skills toward our shared success.
Pay: $34.49 - $39.50 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible schedule
- Parental leave
- Retirement plan
- Tuition reimbursement
Work Location: In person
