About Us
The Matt Leicht Group is one of Sarasota's leading real estate teams, helping families relocate to Sarasota through an industry-leading YouTube presence and an exceptional client experience.
We're looking for someone who isn't just searching for another job—we're looking for someone who wants to become an integral part of a growing business.
Our ideal candidate takes pride in organization, loves creating an incredible client experience, enjoys improving systems, and wants to grow alongside our team.
If you simply want to complete tasks, this probably isn't the right fit.
If you enjoy taking ownership, solving problems before they happen, and helping a business grow, we'd love to meet you.
What You'll DoTransaction Coordination (Primary Responsibility)
You'll own the administrative side of every transaction from contract to close.
Responsibilities include:
- Manage buyer and seller transactions from contract through closing - about 50 transactions per year
- Prepare and organize contracts in Dotloop
- Ensure all files remain compliant with Real Broker requirements
- Coordinate with title companies, lenders, inspectors, appraisers, and cooperating agents
- Monitor deadlines and proactively communicate upcoming milestones
- Send Buyer Broker Agreements and maintain documentation
- Schedule and manage transaction-related calendar events
- Input and maintain MLS listings
- Gather HOA information and listing documentation
- Track transactions within Zillow and internal pipeline systems
- Coordinate open houses and communicate seller feedback
- Deliver an exceptional client experience through proactive communication
- Communicate with clients over the phone, text, and email.
Operations & Executive Support
In addition to transaction coordination, you'll help keep our business running efficiently by:
- Managing new lead entry into Follow Up Boss
- Organizing and maintaining our CRM
- Keeping Matt's inbox organized
- Sending weekly seller reports
- Preparing weekly team communication
- Converting YouTube videos into website blog posts
- Assisting with Mailchimp landing pages and email campaigns
- Preparing quarterly MLS market reports
- Writing and mailing client thank-you cards after closings
- Looking for opportunities to improve systems and processes
The Ideal Candidate
We're looking for someone who:
- Has previous Transaction Coordinator experience
- Is customer service based
- Holds an active Florida Real Estate License (preferred)
- Is exceptionally organized
- Communicates professionally with clients and vendors
- Thrives in a fast-paced environment
- Is proactive rather than reactive
- Loves creating systems and improving efficiency
- Takes ownership without waiting to be asked
- Is detail-oriented and rarely lets things fall through the cracks
- Enjoys learning new technology
Software Experience
Experience with the following is strongly preferred:
- Dotloop
- Follow Up Boss
- Stellar MLS
- Google Workspace (Gmail, Calendar, Drive)
- Canva
- Mailchimp
- Microsoft Office / Excel
- Zillow Premier Agent (preferred)
What Success Looks Like
Six months from now:
- Transactions move smoothly with little oversight.
- Clients consistently receive outstanding communication.
- Deadlines are never missed.
- Our systems continue to improve.
- Matt spends less time managing administrative work and more time serving clients and growing the business.
Pay: From $30,000.00 per year
Location:
Work Location: Remote
