JOB
Management Analyst 3 | Records Strike Team
Full Time | Permanent
Location: Tumwater, WA
Salary Range: $6,452 - $8,671 Monthly
This telework eligible position is represented by the Teamsters 117 bargaining unit. The candidate of choice may work from anywhere within the state of Washington with a reliable internet connection. There may be in-person meeting and training requirements.
This recruitment may be utilized to fill multiple positions.
Are you a detail oriented team player who is interested in a career in public service? Do you have the ability respond quickly to requests and resolve complex projects? If so, the Management Analyst 3 (MA3) position within the Records Division Records Strike Team may be your next career move! The goal of this critical role is to accurately and timely respond to critical sentence structure and time calculations reviews for updates to ensure accurate release dates from confinement and supervision.
The Management Analyst 3 is directly related to the agency’s mission in that it is responsible for performing journey level tactical assignments based on business issues assigned to the Records Strike Team. Under general supervision, you will research, analyze, evaluate, create reports, make recommendations and provide technical advice regarding project-based audits to ensure calculations of offender sentence structure are being completed consistently and accurately statewide.
The position must work collaboratively within their team and across the state with records staff. The Strike Team advises, consults, and assists in the management and implementation of legislative change and provides direction to staff on a regional and state level for emergent situations having to do with sentence structure. You may be tasked with verifying completeness and accuracy relating to sentence structure and criminal history information, validating establishment of agency jurisdiction of sentences and ensuring the records are compliant with applicable laws, court decisions, agency policies, records processes, and retention schedules.
If you are articulate in the why of complex answers and interested in helping others be successful, we encourage you to review the job posting and apply!
A completed application packet will include:
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A cover letter regarding your interest for this position with our agency
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A detailed resume
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Three professional references
EXAMPLE OF DUTIES
We are looking for teammates who share our vision of public service, committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.
As a Management Analyst 3, some of your duties will include:
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Conducting complex project-based audits in response to critical incidents effecting sentence structure and time calculation to ensure accurate calculation of sentence structure to determine release dates statewide which could look like:
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Utilizing audit selected records based on criteria identified through quality assurance audits and critical incident findings
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Verifying completeness and accuracy relating to sentence structure and criminal history information
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Validating establishment of agency jurisdiction of sentence
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Ensuring the records are compliant with applicable laws, court decisions, agency policies, records process, retention schedule etc.
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During the audit process, analyzing all other aspects of an individual’s sentence structure to consult with Records Managers and the Statewide Records Director to strategize and develop changes to current records process, if needed
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Analyzing and drafting recommendation to Records Management Analyst to develop processes and review criteria for selected samples of offender records and how to document outcomes for report sharing
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Maintaining accurate reporting of projects for sharing with the Records Leadership Team via electronic database information (e.g. SharePoint, Excel).
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Conducting complex level audits of records, including OMNI data elements, from multiple Records Units across the Division and State to validate accuracy, completeness and integrity of data as ordered by the court
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Tracking and monitoring proposed or pending changes to laws, regulations, agency policies and records processes, reporting potential impacts for records management and sentence calculations to management
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Other duties as assigned
SUPPLEMENTAL INFORMATION
Vision: Working together for safer communities.
Mission: Improving public safety by positively changing lives.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.
DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
IMPORTANT NOTES:
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This recruitment may be utilized to fill more than one position.
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Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
**Please note: Phone number AND email address are required for all professional references. -
A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
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Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
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We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
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Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
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Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
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Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
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Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.
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DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
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DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.
Telework Details
This position may be allocated for telework. Work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time. Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite. Employees will be required to commute to a Department of Corrections facility or field office as business requires, to potentially include components of the onboarding process. Some offices will have a “drop in” area available, however, a dedicated workspace within a DOC facility will not be provided.
What We Offer:
As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:
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Remote/telework/flexible schedules (depending on position)
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Up to 25 paid vacations days a year
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8 hours of paid sick leave per month
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12 paid holidays a year
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Generous retirement plan
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Flex Spending Accounts
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Dependent Care Assistance
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Deferred Compensation and so much more!
PERS: State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
For questions about this recruitment, or to request reasonable accommodation in the application process, please email
[email protected] or call us at 509-630-9160. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.
