Panorama Insurance Associates is a fast-growing, innovative organization committed to growth, operational excellence, and creating opportunities for employees and affiliates. The Executive Assistant will provide high-level administrative support to the Chief Operating Officer, assisting with executive administration, reporting, communications, document preparation, and special projects while upholding Panorama’s core values.
Responsiblities
Executive Support & Administration
- Manage and maintain the COO’s calendar, schedules, appointments, and meeting priorities.
- Provide comprehensive administrative support to the COO on a daily basis.
- Coordinate meetings, prepare agendas, and facilitate follow-up on action items.
- Review, organize, prioritize, and draft responses to email correspondence and general inquiries.
- Maintain strict confidentiality regarding sensitive business, employee, and organizational information.
Reporting & Documentation
- Prepare professional presentations, reports, spreadsheets, and business correspondence.
- Coordinate monthly departmental reporting packages and compile information into meaningful reporting formats.
- Draft, edit, and proofread documents, communications, and other business materials.
- Ensure accuracy, consistency, and quality of all executive-level documentation.
Project & Operational Support
- Assist with vendor and carrier contract administration, including data entry, tracking, filing, and record maintenance.
- Support organizational projects, initiatives, and process improvement efforts.
- Conduct research and gather information to support executive decision-making.
- Assist with special projects and other assignments as directed by the COO.
Communication & Collaboration
- Serve as a professional point of contact between the COO and internal or external stakeholders.
- Foster positive working relationships across departments and business partners.
- Support effective communication and coordination of organizational priorities.
Other Duties
- Perform additional responsibilities, tasks, or projects as assigned; duties may evolve over time with or without notice.
Qualifications
- High school diploma or equivalent required.
- Education and Experience
Required Qualifications
- Minimum of two (2) to three (3) years of administrative experience.
- Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Excellent written and verbal communication skills.
- Exceptional organizational skills with strong attention to detail.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Preferred Qualifications
- Bachelor’s degree in Business, Communications, or a related field.
- Previous Executive Assistant experience supporting senior leadership.
- Insurance industry experience.
- Knowledge of entity maintenance and corporate documentation.
- Experience working with contracts, compliance documentation, and business operations.
Benefits
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Medical: HSA, PPO, and EPO options; base plan covered at 95% by employer.
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Dental: PPO plans with options for zero employee premium.
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Vision: PPO plan at no cost to the employee. FSA: Medical and Dependent Care FSA available.
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HSA: $1,000 annual employer contribution for eligible plans.
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Disability Insurance: Long‑term and short‑term disability provided at no cost.
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Life & AD&D: Employer‑paid; voluntary life options available.
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Supplemental Coverage: Critical Illness and Hospital Indemnity policies offered.
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Identity Theft Protection: Provided at no cost.
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Employee Assistance Program: Available at no cost to all household members.
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401(k): 100% employer match up to 5% of earnings.
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Time Off:
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Exempt employees: Flexible (unlimited) time off.
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Non‑exempt employees: PTO accrual.
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Paid Holidays: 12 paid holidays annually.
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Work Flexibility: Hybrid and in‑office options.
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Professional Development: Licensing, accreditation, and structured growth opportunities.
The pay range for this role is:
30 - 33 USD per hour(Roseville Office)
