Location: Canoga Park, CA (Onsite)
Pay Range: $18.00 – $35.00 per hour (Depends on Experience)
Job Type: Full-time
About the Role
Avalon Law Firm is seeking a highly organized, proactive Executive Assistant/Office Manager to report onsite at our Canoga Park office. This dual-function role provides administrative, operational, facilities, and HR support to ensure executive efficiency, office organization, and accurate team tracking. The ideal candidate thrives in a fast-paced environment and possesses strong organizational and communication skills.
What You Will Do
- Executive Support: Manage executive calendars, events, handle routing and inquiries, and assist leadership with administrative tasks
- Document & Mail Operations: Oversee daily incoming/outgoing mail processing, routine file scanning, and secure, confidential handling of executive and HR documentation.
- Office & Facilities Management: Maintain a professional and clean office environment, manage supplies inventory and procurement for general office and banking supplies, and coordinate with vendors for facility maintenance and document disposal (with shredding company). Includes scheduling and facilitating lunch-ins and upgrading office designs.
- HR & Payroll Support: Process employee timesheet updates, enter approved leave, into the payroll system, and manage onboarding packets and file organization for new hires.
- Event & Project Coordination: Plan and execute firm-wide events, team outings, end-of-year holiday celebrations, and seasonal client gifting.
- Marketing & Public Relations Coordination: Oversee marketing production schedules, approve social media and newsletter content, coordinate in office video shoots, and track client review and outreach campaigns - including google and yelp reviews for The Firm.
What We’re Looking For
- Experience: Proven experience in an Executive Assistant, Office Manager, or high-level Administrative role (legal or professional services background preferred). Marketing experience is certainly a plus.
- Location & Presence: 100% onsite in Canoga Park, CA; punctual and reliable.
- Technical Skills: Proficiency in Microsoft Office, payroll/timekeeping platforms, and legal CRM or project management tools.
- Skills: Fast learner, Exceptionally organized, strong attention to detail regarding sensitive/confidential information, and clear written/verbal communication skills.
Benefits & Compensation
- Company benefits including medical, dental, retirement.
- Competitive hourly pay based on experience
- Full-time, Monday through Friday
- Opportunity for growth within a fast-growing firm
- Direct exposure to leadership and firm operations
- Professional, high-performance work environment
This role is best suited for a responsible, proactive professional who takes ownership, follows through, and keeps priorities moving without constant oversight. The position is fully in-office and provides direct support to two executives, so the ideal candidate must be organized, responsive, and receptive to instructions and requests from both. Applicants who demonstrate initiative, accountability, and sound judgment are encouraged to apply.
Pay: $18.00 - $35.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Retirement plan
Application Question(s):
- Are you able to reliably commute and work 100% onsite at our Canoga Park, CA office Monday through Friday?
- How many years of experience do you have as an Executive Assistant/Office Manager?
Work Location: In person
