Advertised Job Summary
Join Our Team as a Fleet Program Coordinator!
Keep Campus Moving. Make an Impact Every Day.
Do you enjoy organizing operations, solving problems, and helping people get where they need to go? Are you energized by a fast-paced environment where no two days are exactly alike? If so, we invite you to apply for the position of Fleet Program Coordinator and become an essential part of our campus community!
At the University of South Carolina Beaufort, our transportation fleet plays a vital role in supporting students, faculty, staff, special events, and campus operations. We’re looking for a detail-oriented, customer-focused professional who is ready to help keep our vehicles, records, and operations running smoothly.
What You’ll Do
As the Fleet Program Coordinator, you’ll work closely with the University Transportation Fleet Manager to coordinate daily fleet operations and ensure reliable transportation services across campus. In this role, you will:
Coordinate daily fleet operations and transportation services for students, faculty, staff, and special campus events, helping ensure safe, efficient, and timely service while addressing operational issues as they arise.
Assist with vehicle maintenance logistics by transporting vehicles for scheduled maintenance and repair services, retrieving completed vehicles, and serving as the primary point of contact in the absence of the Fleet Manager.
Process vendor invoices through the University’s PeopleSoft accounting system, verify receipt of goods and services, reconcile vendor accounts and statements, and maintain accurate financial records and supporting documentation.
Maintain comprehensive fleet records and vehicle documentation, monitor inspections, maintenance schedules, registrations, and compliance requirements, and conduct regular audits to ensure adherence to safety regulations and university standards.
Track vehicle usage, mileage, maintenance activities, and operational data, and prepare mileage, utilization, and safety reports that support effective fleet management and operational planning.
What Makes You a Great Fit?
The ideal candidate thrives in a collaborative, service-driven environment where organization, communication, and attention to detail matter every day. You’re someone who can manage multiple priorities with accuracy and professionalism, enjoys working with both people and systems, and takes pride in keeping operations running smoothly behind the scenes. You communicate effectively with a wide range of campus partners and vendors, approach challenges with initiative and problem-solving skills, and bring a strong commitment to supporting a safe, efficient, and well-coordinated campus transportation system.
Why Join USCB?
At USCB, you’re not just taking a job – you’re becoming part of a campus community that truly depends on what you do every day. You’ll play a key role in keeping students, faculty, and staff moving safely and efficiently, and your work will directly support the rhythm of campus life.
You’ll also find yourself in a coastal university setting where collaboration is real, people know your name, and your contributions are visible and valued. This is the kind of role where organization, problem-solving, and service come together in a meaningful way – and where no two days feel exactly the same.
Ready to Drive Success?
If you’re passionate about organization, customer service, and operational excellence, we’d love to hear from you. Apply today and help us keep the USCB community moving forward!
Knowledge/Skills/Abilities
Must be able to communicate and be a team player. Organize and resolve matters in a timely manner. Demonstrated commitment to inclusion, and the ability to establish and maintain positive and collaborative working relationships with individuals and teams based on respect, honesty, and collegiality with all constituencies. Demonstrated skills as an effective problem-solver. Ability to organize and manage financial and statistical data. The ability to provide and analyze reports, budgets, and proposals for management decision-making. Proven ability to establish and maintain strong client relationships, and a demonstrated commitment to providing excellent customer service
