Tokeneke Club, Inc.
Accounting Assistant
Position Overview
The Accounting Assistant is a part-time, hourly position reporting directly to the Controller. The scheduled hours are Monday - Friday, 9 am to 1pm with some flexibility. The position is responsible for the timely and accurate recording of the Club’s transactional accounting data, including Billing, Accounts Payable, and Accounts Receivable.
Duties and Responsibilities
The primary role of the Accounting Assistant is to ensure that the day- to-day accounting transactions of the Club are completed in a timely and accurate manner.
The responsibilities and duties of the Accounting Assistant include:
Accounts Receivable:
Ø Posting of member checks and ACH payments
Ø Remote scanning of member checks into the banking system
Ø Research and resolution of customer inquiries regarding their accounts
Ø Monitor customer accounts and initiate collection effort as necessary, including the issuance of 60-day and/or 90-day letters as outlined by the Club’s policy
Ø Maintain files of deposit records
Ø Properly discard of all remote deposit checks within 45 – 60 days of processing
Billing:
Ø Posting, and resolution of, all interclub billing transactions
Ø Invoice preparation and billing of all private events and club events as provided by the Food & Beverage or other departments
Ø Timely billing of monthly guest fees and merchandise sales
Ø Mailing of monthly member statements
Ø Work with members, and the appropriate department, to resolve member billing issues
Accounts Payable:
Ø Ensure that all invoices presented for payment contain appropriate approvals
Ø Assigning the appropriate expense code to each invoice
Ø Timely entering of invoices into the accounting system and printing of checks
Ø Presenting of checks, with supporting documentation, to obtain the appropriate signatures
Ø Mailing of all checks
Ø Proper filing of accounts payable documentation
Ø Work with staff and vendors to resolve missing invoices, and short payments for missing items or returns
Other Accounting Functions:
Ø Responsible for answering phones and responding to member inquiries
Ø Assist with entering new member data into the Clubs data systems
Ø Assist with interim and year-end audit documents and preparation
Ø Payroll coverage in the Controller’s absence
Ø Assist with new hire document collection, as needed
Candidate Qualifications
Successful candidates need to be self-starters who can prioritize and multitask effectively. Strong communication, organizational and customer service skills are essential. Furthermore, candidates should be dependable and punctual, with the ability to complete assignments independently and proactively.
Education & Certification Requirements
A minimal of two years of bookkeeping experience required. Experience with a member-owned premier level club, or hospitality, is helpful.
Compensation
Compensation is commensurate with candidate qualifications and experience.
To Apply:
Interested applicants are encouraged to submit their resume and a thoughtful cover letter to the Club’s Controller at [email protected]. No phone calls please.
Pay: $24.00 - $27.00 per hour
Benefits:
Work Location: In person
