Security Solutions has an immediate opening for a full-time Office Administrator/Project Coordinator. This role is a Full Time In Office position that will be responsible for the administrative work around the office and supporting our projects. We are looking for someone with a high level of independence and ownership to help support our operations team and who enjoys thriving in a growing environment. While this role will be highly task driven, there is also a need to be proactive to plan future workloads and flexible with the day-to-day responsibilities. This person will work closely with the Branch Manager and Project Management team for the daily, weekly, and monthly administrative needs on our projects. There will also be a limited amount of customer facing responsibilities, including document coordination as well as service appointment coordination.
Are you looking for a job in a positive environment with an opportunity to learn and be challenged? If so, Security Solutions offers you a career that is full of learning with co-workers that communicate in ways that are positive, collaborative, and results driven. Security is an ever-changing industry and we are looking for self-directed learners. If you are not challenged and stuck in a rut in your current job, Security Solutions offers the chance to continue a career path that is full of opportunity.
Security Solutions is a family run company that has been around since 1904. We are passionate about giving our customers peace of mind when it comes to the security threats against their homes, businesses, schools and even our nations border. We as a Security Solutions team are also driven to extend peace of mind to those who are most at risk in our communities and across the world. We love partnering with foster families and people working with at risk children here in Washington as well as starting and supporting a school in central India. If you would like the work you do every day to contribute to future of families in our communities and globally, then we encourage you to apply.
Primary Responsibilities:
- Responsible for billing/invoicing
- Responsible for creating purchase orders for materials
- Responsible for receiving and processing vendor invoices for ordered materials
- Responsible for creating technician appointments
- Responsible for permit applications, acquisition, and inspection requests
- Responsible for restocking office supplies (coffee, cleaning supplies, etc)
- Responsible for ordering lifts
- Responsible for service appointment coordination
Secondary Responsibilities:
- Assist Project Management team with documentation, coordination, and administrative work including but not limited to:
- Project Submittal Packages
- Pay Apps
- Closeout Submittal Packages
- Customer required documentation
- Government forms
Experience:
- High level of task organization and follow through
- High level of written and verbal communication
- Experience in the construction industry is preferred
- Experience in AIA Billing procedures is preferred
- Experience in construction permitting is preferred
Benefits:
- All training and materials provided
- 8 hours per year of paid community volunteering hours
- Paid vacation and holidays
- Paid Time Off accrual:
80 hours per year for the first 3 years of employment
120 hours per year for employment years 3-6
60 hours per year for employment years 6+
- 401K (Traditional or Roth plan) – company matches 50% on the dollar up to 6% of wage
- Health, Life, Dental, Vision insurance paid for our employees
- Life Insurance offered
- Employee Assistance Program
- Classes and opportunities for personal enrichment.
- Company branded clothing allowance of $175 per year
- Free installation and monitoring of employee’s home alarm system
Typical office hours are Monday – Friday 8am – 4:30pm
Security Solutions Northwest is an Equal Employment Opportunity employer. Women and minorities are encouraged to apply.
Applicants have rights under Federal Employment Laws
http://www.dol.gov/whd/regs/compliance/posters/fmla.htm
https://www.eeoc.gov/employers/eeo-law-poster
http://www.dol.gov/whd/regs/compliance/posters/eppa.htm
Pay: $20.00 - $30.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
