Part-Time Office Assistant
Location: Orland Park, IL
Job Type: Part-Time (24 hours/week)
Schedule:
- Monday 8:00 AM - 4:30 PM
- Tuesday: 8:00 AM – 4:30 PM
- Thursday: 8:00 AM – 4:30 PM
- Friday: 8:00 AM – 4:00 PM
Are you organized, detail-oriented, and ready to support a busy office environment? We’re looking for a reliable entry level Part-Time Office Assistant to join our small, close-knit team. In this vital role, you’ll help keep our daily operations running smoothly while delivering top-notch service to our customers. Opportunity for advancement!
Pay: $16.00 – $19.00 per hour (based on experience)
Key Responsibilities:
Responsibilities
- Answer phones professionally and provide outstanding customer service.
- Retrieve and return daily voicemails.
- Route service technicians and coordinate schedules.
- Confirm customer appointments using Google Calendar.
- Maintain accurate customer records.
- Obtain Certificates of Insurance and Surety Bonds; ensure municipal compliance.
- Use QuickBooks for estimates, billing, customer records, and credit card processing.
- Prepare Maintenance Agreement letters using QuickBooks, Excel, and Word.
- Maintain office supplies and filing systems.
- Build strong customer relationships and resolve concerns. Qualifications:
- Must have Service industry experience (dispatching, routing technicians, scheduling, etc.).
- Proficient with QuickBooks, Google Calendar, Microsoft Word, Excel, and Adobe Acrobat.
- Excellent written and verbal communication skills.
- Strong organizational and multitasking skills.
Job Requirements:
- Must be dependable and able to work the set schedule (Mon/Tues/Thurs/Fri)
- Able to walk and occasionally carry up to 30 lbs to our attached workshop
- Must be able to walk, bend and be mobile to file, put parts away, etc.
- Confident, professional communication skills
Start Date: ASAP
To Apply: Please submit your resume via Indeed.
Job Type: Part-time
Pay: $16.00 - $19.00 per hour
Benefits:
- Employee discount
- Paid time off
Experience:
- Office: 3 years (Required)
Ability to Commute:
- Orland Park, IL 60467 (Required)
Work Location: In person
