Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth day-to-day functioning through exceptional organizational skills, efficient communication, and proactive support. Your energetic approach will help foster a productive environment, streamline administrative processes, and enhance overall office efficiency. Bilingual abilities and experience with office management tools are highly valued as you assist with a variety of clerical, customer service, and administrative tasks to keep our workplace running seamlessly.
Duties
- Creates a welcoming environment by greeting guests, answering phone calls, directing visitors, and taking messages for employees
- Takes customer complaints or issues and pass them on to the appropriate parties
- Organizes and files company documents either electronically or with a paper filing system.
- Schedule APS hearings with DMV .
- Placing late calls to the court for the attorneys.
- Updating calendar events by adding Zoom information for court rooms
- Provides support for teams when necessary
- Effectively and efficiently organize and file legal records
- Searches for and retrieves information contained in files as requested
- Keeps files current
- Scanning mail and documents and saving to computer file
- Scanning and emailing forms as needed by counsel
- Filling documents with the court as needed
- Copy records as needed
- Other duties may be assigned
Experience
- Familiarity with office management software such as Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
- Experience handling multi-line phone systems and practicing effective phone etiquette in a fast-paced environment.
- Bilingual skills are highly desirable to serve diverse client needs effectively.
- Demonstrated ability to manage calendars, coordinate meetings, and prioritize tasks efficiently.
- Knowledge of bookkeeping procedures using QuickBooks or similar platforms is advantageous. Join us to be part of a vibrant team where your organizational prowess and proactive attitude will make a real difference! We value energetic professionals who thrive on supporting others while maintaining impeccable attention to detail in a fast-moving environment.
Pay: From $18.47 per hour
Work Location: In person
