Summary: As are all employees at Wellen Construction our Bookkeeper (BK) is a highly valued employee – our expectation is to have a Great Bookkeeper not a good one. The role of the BK is vital to the day-to-day success of the Company. Due to the nature of interaction between BK with all other employees in the company their actions are far reaching. BK’s are expected as are all employees to use the Mission and Vision Statement of the Company as a guiding principle. This extends to both cash payables and credit card payments. They report to the Office Manager but work in a Team based environment. Due to the nature of their transactional work, they are required to have their work structure framed by Standard Operating Procedures and Processes. They must be able to adhere to procedures and protocols and require others to also do so. BK’s are expected to have meticulous attention to detain, and their work product needs to be very clean and precise.
Skills/Traits Required at a High Level:
Integrity: All Wellen Construction Employees are held to a high standard of value. Honesty and forthright are an absolute requirement for all employees of Wellen Construction not only because it will lead to overall success but because it is a cornerstone belief in who we are. A team cannot function when its members cannot trust each other. The BK is a collaborator, partner, and comrade to all they work with and around. If they are unable to earn trust they cannot function at the required level. Integrity is seen in everything one does – from the smallest exchange of information to one’s core values. Integrity, honest and truthfulness are not seen on any kind of scale but rather measured in absolute – it is either something you have or you do not have – it is not something that comes and goes!
Self-Motivation/Self Starter: Wellen Construction is a team and functions as such. Individuals are expected to participate and operate in a team atmosphere and manner. Individuals are also expected to be motivated from within. The BK is not expected to need high levels of supervision or oversight. They need to be able to be self-starters and find motivation from doing a “great” job. While collaboration, participation and sharing are useful and expected methods – being able to lead, communicate, supervise and manage need to be done without direction and or direct oversight – “needs hand holding” is clearly not an expected description.
Organization: The BK is required to be organized and neat in their work. The nature of Bookkeeping does not allow for sloppiness or disorganization. With the large number of transactions, one does not have the luxury of having open work items that they can come in and out of. They must be able to start, execute and complete a task before moving to the next.
Collaborator: Any position that works within the framework of a Team is a collaborator by nature. A BK at Wellen Construction encounters and works with many if not all our staff. They need to be able to collaborate and synergize with these people. BK’s role is supported by many different Standard Operating Procedures that both BK and all other Wellen employees need to specifically follow for good work process and results. To have other Wellen employees follow these Procedures and can easily execute. They must be able to perform follow-on training to continually support Wellen employees in this area. Beyond that, they must be able to work well with individuals in the company on many levels regarding their work and the information that it produces.
Communicator: In order to be a collaborator communication is key – this is a highly valued and required trait – in all forms – written, verbal and non-verbal. Communication is not only projection but is also reception (talking and listening) both forms are equally valued. A BK’s clear ability to gather information, organize it, retain it, disseminate it and then confirm that it is clearly understood is paramount to their success. Communication in all forms is seen as necessary to be successful at this.
Job Description:
· Accounts Payable (AP):
o Process, review, and enter vendor invoices
o Monitor AP email address for incoming invoices
o Manage Bi-weekly check run
· Credit Cards:
o Coordinate monthly payments
o Assist with the owner audit
· Banking:
o Perform daily and monthly bank reconciliations
o Enter AR transactions and process payments
o Handle check requests
· CPM (Property Management/ Project Accounting):
o Process vendor invoices and payments
o Manage tenant invoicing and AR entries
o Complete monthly reconciliations
o Support miscellaneous accounting tasks as needed
· Training & Support:
o Train staff on SOP’s related to bookkeeping processes
o Provide ongoing support to ensure adherence to procedures
Annual Salary range: $70,000 to $85,000 (based on experience)
Benefits include:
- Health, dental, and vision insurance
- 401(k) with company match
- Paid Time Off (PTO) and holidays
- Opportunities for growth and development
- Supportive and team-oriented work environment
Other Skills/Traits Required:
· Higher level understanding of Accounting Principles and Definitions
· Cleanliness – the ability to keep one’s public workspace clean and always organized for reasons of appearance.
· Computer Literacy at a high level
· Use of computer, E-Mail and hand-held communication devices
· Use of Microsoft 365 – Excel, Project, Outlook and Word at a Minimum
· Ability to learn and master our accounting software (SAGE Contractor 100) is a must.
Physical Requirements
- Ability to sit for extended periods of time
- Ability to lift and carry up to 10–15 pounds as needed
AA/EOE
Pay: $70,000.00 - $85,000.00 per year
Benefits:
- 401(k)
- 401(k) 4% Match
- 401(k) matching
- Dental insurance
- Health insurance
- Paid sick time
- Paid time off
- Parental leave
- Vision insurance
Work Location: In person
