Overview
Our small business needs a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to our entrepreneurial founder. The ideal candidate will possess exceptional administrative skills, skilled with Ai, a strong attention to detail, familiarization with formulating Best Practices, and the ability to manage multiple tasks efficiently. This hands-on role is crucial in ensuring the smooth operation of our small business and supporting various projects/events.
Duties
- Provide executive administrative support, including completing specific assigned projects as-well-as overall streamlining executive work areas
- Streamline office and retail operations, including re-organizaction of workspace.
- Utilize QuickBooks for bookkeeping tasks + performance record management.
- Assist in project coordination by tracking progress, deadlines, and deliverables.
- Solid phone etiquette while tweaking standard operating procedures
- Proofread documents for accuracy, organization, and clarity before distribution.
- Maintain customer service excellence by responding promptly to requests.
- Utilize Apple/Mac platform for document creation, collaboration, and communications.
- Knowledge and experience with AI platforms, specifically Claude.
Experience
- Familiarity with office management practices + standard operating procedures is essential.
- Strong typing skills with a high level of computer literacy, particularly in Apple Macintosh applications.
- Excellent organizational skills with the ability to prioritize tasks effectively.
- Experience with filing systems and maintaining accurate records is preferred
Previous experience in customer service or front desk operations will be advantageous. We invite qualified candidates who are eager to contribute to our dynamic team to apply for this exciting opportunity as an Executive Administrative Assistant.
Job Type: Part-time
Base Pay: $19.00 - $23.00 per hour
Benefits:
Work Location: In person
