Searching for a Full-time Billing and Administrative Manager that is responsible for general bookkeeping and accounts payable, accounts receivable, jobs profitability oversight, along with light administrative duties. The right candidate will also manage our social media accounts, including new posts and responding to comments.
The core components for this role are: Accounts Payable/Receivable, Project Profitability Oversight, Data Entry, Scanning, Social Media Maintenance, and other Administrative Duties.
A good fit for this role would be an individual with clear and detailed written and verbal communication skills in order to work effectively and efficiently with vendors, installers, and accounting firm.
This role provides critical support in helping the business identify and eliminate errors and omissions associated with our projects. Accurate data entry with close attention to detail is required.
This role requires great organization both online and offline. The ability to follow and create standard operating procedures is a must.
Accounts Payable/Receivable Responsibilities include:
- Log and Pay Operation Expenses (telephone, water, power, internet, etc)
- Manage Business Credit Card Bills and Spending
- Review and Pay Vendor/Installer Bills
- Record actual expenses per project into our technology platform
- Reconcile Project Budget sheets per project.
Data Entry Responsibilities include:
- Maintaining data in our Business Management Software
- Completing Project Folders
- Ensure all Customer Orders/Contracts adhere to company standards
- Issue Customer Credits
- Maintain Tax Exempt Forms
- Log Vendor Bills / Receipts
- Manage W9s
- Run Batch Reports
Administrative Responsibilities include:
- Ordering office supplies
- Submit and categorize bank deposits
- Place product orders for customers
- Manage both the business insurance and ensuring our vendors have the appropriate insurance
Job Type: Full-time
Pay: $35,000.00 - $50,000.00 per year
Benefits:
- Employee discount
- Paid time off
Experience:
- billing: 1 year (Required)
Work Location: In person
