Be the Person Who Keeps the Plant Moving.
We are looking for an organized, people-focused, bilingual professional who can move comfortably between the office and the manufacturing floor. As the HR / Office Admin, you will be a key resource for employees, supervisors, vendors, and plant leadership - helping ensure that people are supported, records are accurate, compliance requirements are met, and the day-to-day operation stays organized.
This is more than an administrative position. It is an opportunity for someone who enjoys HR, people, operations, and problem-solving and wants to make a visible impact every day.
Reporting directly to the Plant Manager at our Clinch-On* facility located in Orange, CA, you will serve as an important link between plant leadership, employees, HR, safety, manufacturing, and administrative functions.
What You'll Do:
Human ResourcesEmployee Support
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Support day-to-day HR activities, including onboarding, offboarding, personnel and training records, and employee benefit questions.
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Assist with employee relations matters, including documentation and participation in employee investigations.
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Maintain confidentiality while ensuring compliance with company policies and applicable employment regulations.
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Maintain accurate logs of disciplinary and attendance contacts.
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Provide support for staffing agency employees and ensure site compliance requirements are met.
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Provide support with workers' compensation matters as needed.
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Support the Operator Rate Program and EPR updates.
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Serve as a reliable and approachable resource for employees and supervisors.
TimekeepingPayroll Support
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Administer employee timekeeping and assist with corrections.
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Ensure accurate timekeeping information is reported to payroll.
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Help identify and resolve timekeeping issues in a timely manner.
SafetyCompliance Support
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Support the Model Program for customer and contractor safety.
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Maintain the SAR inspection cabinet.
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Review, update, and assist with training employees on USG CORE modules.
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Help reinforce a safe, compliant, and professional workplace throughout the plant.
Office AdministrationPlant Support
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Provide general administrative support to ensure efficient daily office operations.
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Maintain organized files, records, and retention documentation.
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Coordinate general office equipment and supplies.
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Process purchase orders and assist with receipt of goods as needed.
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Gather and maintain vendor documentation, including W-9s and Certificates of Insurance.
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Arrange lunches, hospitality, and other needs for visitors and guests.
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Coordinate and support company events, meetings, employee engagement activities, and communications.
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Administer employee uniforms.
Purchasing, InventoryOperations
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Assist the planning team with cycle counts, inventory counts, and inventory adjustments as needed.
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Provide administrative support to manufacturing and operational departments.
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Work collaboratively across departments to help resolve day-to-day operational needs.
What We're Looking For - We are looking for someone who is organized, dependable, approachable, and comfortable wearing multiple hats.
Required
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Bilingual in Spanish and English.
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High school diploma or equivalent.
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Strong organizational skills with exceptional attention to detail and accuracy.
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Ability to handle sensitive and confidential information professionally.
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Strong communication and interpersonal skills.
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Ability to multitask, prioritize competing demands, and work collaboratively across departments.
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Proficiency with Microsoft Office and general office software.
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Ability to lift up to 25 lbs. and occasionally remain on your feet for more than one hour.
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Ability and willingness to work overtime, as needed.
Preferred
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Associate or bachelor's degree.
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Previous experience in office administration with HR and manufacturing/operational support.
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Experience with NetSuite.
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Experience with iSolved.
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Experience supporting employee relations, timekeeping, payroll, safety, or compliance activities.
You don't need to be an expert in everything on day one. What matters most is that you are someone who:
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Takes ownership and follows through.
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Can switch from helping an employee with an HR question to supporting a manufacturing need without missing a beat.
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Is comfortable communicating with employees at all levels of the organization.
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Pays attention to the details because you understand that details matter.
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Can maintain confidentiality and exercise good judgment.
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Isn't afraid to step onto the manufacturing floor and get involved.
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Enjoys solving problems rather than simply passing them along.
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Can work independently while keeping the Plant Manager and other leaders informed.
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Brings professionalism, energy, and a service-oriented attitude to the workplace.
Work Environment - This is an office-based position with regular interaction throughout the manufacturing operation. The role may require physical inventory support and participation in operational activities within a manufacturing or warehouse environment.
What We Offer - Health, Dental, Vision, and Life insurance, FSA, HSA, STD, and LTD, 401(k) w/employer contribution, 9 Paid Holidays, PTO, Referral Bonus, Tuition Reimbursement, Safety Boot Reimbursement, Safety Rx Glasses Reimbursement, Employee Assistance Program
About us:
- Clinch-On is a partner with Phillips Manufacturing.
Phillips Manufacturing has proudly served as a trusted name in the construction industry for over 70 years. Headquartered in Omaha, Nebraska, we are a leading manufacturer specializing in drywall finishing accessories, lath, stucco products, metal channels, interior framing, and fire-rated assemblies. We deliver top-quality solutions to meet our clients' diverse needs. At Phillips Manufacturing, we're committed to innovation, exceptional service, and being the one-stop shop for construction professionals nationwide. www.phillipsmfg.com
Phillips is an equal opportunity employer. It is our policy to carefully select, hire, retain and promote qualified employees. Phillips will not unlawfully discriminate against you because of your race, color, age, sex, sexual orientation, religion, national origin, pregnancy, citizenship status, genetic information, disability, marital status, military/veteran status, gender identity, gender expression, or any other legally protected characteristic. This policy extends to all applicants and employees in all aspects of the employment relationship.
