Job Overview
We are seeking a dynamic and highly organized Personal Assistant-Law Help to support legal professionals and executives in a fast-paced, client-focused environment. This role offers an exciting opportunity to contribute to legal case management, coordinate projects, and streamline office operations. The ideal candidate will possess exceptional administrative skills, technical proficiency, and a proactive attitude to ensure smooth daily operations. Your energetic approach will help foster an efficient workplace while providing top-tier support to our legal team.
Duties
- Manage and coordinate calendars for attorneys and legal staff, ensuring all appointments, court dates, and meetings are accurately scheduled and updated using Microsoft Outlook Calendar or Google Workspace.
- Prepare, proofread, and transcribe legal documents, correspondence, and reports with precision using productivity software and transcription tools.
- Organize and facilitate client meetings, including booking conference rooms, setting up video conferencing via software like Zoom or Microsoft Teams, and handling all technical arrangements.
- Assist with case file management by maintaining organized filing systems—both digital and physical—and ensuring confidentiality of sensitive information at all times.
- Support project coordination efforts by tracking deadlines, preparing status reports, and collaborating with internal teams to meet objectives efficiently.
- Handle office management tasks such as data entry, bookkeeping with QuickBooks, managing multi-line phone systems, and overseeing general clerical duties including filing, faxing, and front desk responsibilities.
- Make business travel arrangements for legal professionals including booking flights, accommodations, transportation, and preparing itineraries.
Qualifications
- Proven experience as a personal assistant or executive assistant within a legal or professional services environment.
- Strong organizational skills with the ability to multitask effectively in a fast-paced setting.
- Excellent written and verbal communication skills with professional phone etiquette.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Docs, Sheets), video conferencing software (Zoom, Teams), and DocuSign for electronic signatures.
- Familiarity with QuickBooks for bookkeeping tasks is preferred.
- Demonstrated ability to handle confidential information discreetly and responsibly.
- Experience in event planning and managing multiple projects simultaneously is highly desirable.
- Technical proficiency in office management tools along with strong typing skills for efficient data entry and transcription work.
Join us as a vital part of our legal support team! Your energy, organization skills, and dedication will help us deliver exceptional service while maintaining an efficient office environment that empowers our legal professionals to succeed.
Pay: $23.00 - $27.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible schedule
- Parental leave
- Retirement plan
- Tuition reimbursement
Work Location: In person
