About the Role
Pallet Supply is looking for a detail-oriented Accounting & Administrative Clerk to keep our office running smoothly and manage day-to-day accounts payable and accounts receivable. Reporting directly to the CFO, you'll be a key part of a small, hands-on finance and operations team where accuracy and reliability matter. This is an on-site, full-time position.
What You'll Do
- Process accounts payable: enter vendor invoices, match to purchase orders, schedule payments, and reconcile statements
- Process accounts receivable: generate and send customer invoices, apply payments, and follow up on outstanding balances
- Create and manage purchase orders; track and reconcile against vendor invoices and receipts
- Create and process sales orders; ensure accurate entry, fulfillment, and invoicing
- Maintain accurate financial records in QuickBooks and our Pallet Connect system, and assist with month-end close
- Handle general office administration: answering phones, managing mail and supplies, filing, and organizing documents
- Support the CFO with reporting, data entry, and ad hoc administrative tasks
- Communicate professionally with vendors and customers to resolve billing questions
What We're Looking For
- 5+ years of experience in a bookkeeping, AR, AP, and administrative role in a manufacturing environment
- Hands-on experience with QuickBooks (required)
- Proficiency with Microsoft Office/Excel
- Comfortable learning and working in our Pallet Connect system
- Strong attention to detail and accuracy with numbers
- Well organized, able to juggle multiple priorities and meet deadlines
- Professional communication skills, both written and verbal
- Bilingual English/Spanish highly preferred
- High school diploma required; associate's degree in accounting or business preferred
Compensation & Benefits
- Competitive pay based on experience
- Weekly pay
- Health insurance
- Dental insurance
- Vision insurance
- Paid time off
Work Location: In person
Pay: $25.00 - $26.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
