Administrative Assistant
Position Overview: Part-time remote position, estimating (20) hours per week. Pay range $15-$18 hour depending on experience.
Administrative Operations
- Manage office administration and day-to-day operations
- Manage membership financials: generate invoices and reconcile credit card statements
- Coordinate meeting scheduling with the Chamber team
- Maintain organizational records and filing systems
- Provide administrative support to the Chamber team
- Approve Member events on ChamberMate
- Call new members to schedule meetings
Financial Administration
- Generate invoices through CRM (ChamberMate)
- Process and record payments
- Accounts payable and accounts receivable
- Prepare routine financial reports and documentation
- Upload receipts to Ramp
Program Support
- Support Chamber programs and initiatives under the Executive Director’s direction
- Assist with member inquiries and customer service
- Onboard new members
- Maintain CRM (Chambermate) and database records
- Support implementation of organizational projects and priorities
- Work with social media manager to schedule and plan posts
- Schedule Chamber events
Other Duties
- Provide operational support across all Chamber functions as assigned
Requirements
- Excellent computer, technology, and administrative skills
- Excellent verbal and written communication skills
- Efficient with computers, including a working knowledge of Microsoft Office Suite (including Teams), Google Suite, OneDrive, Constant Contact, Basic knowledge of AI platforms such as ChatGPT, Copilot, etc
- Experience working with a small team
- Highly organized, detail-oriented and able to manage multiple tasks and priorities through time management strategies
- Strong communication and active listening skills
- Proactive, self-motivated, and able to work both independently and collaboratively
- Strong ability to problem solve and adapt
Ideal Qualifications
- 3-5 years of relevant experience
- Experience with ChamberMate or another member management software or CRM (not required)
Interview Process: This position will involve at minimum (2) interviews and aptitude testing to demonstrate administrative knowledge. Candidates will be required to fill out an application ahead of interview.
Pay: $15.00 - $18.00 per hour
Benefits:
- 401(k)
- Flexible schedule
- Professional development assistance
Education:
Experience:
- Customer service: 3 years (Preferred)
Language:
Ability to Commute:
- Holly Springs, NC 27540 (Required)
Work Location: In person
